Executive Assistant

Department of Energy, Environment and Climate Action; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

The Executive Assistant is responsible for high-quality executive and administrative support to the Regional Director. You will undertake complex office support, correspondence, stakeholder and time management, as well as administering policies, procedures and protocols.

This role works from Knoxfield and Melbourne CBD with hybrid arrangements available. You will use MS Office suite (Word, Excel, PowerPoint, OneNote, Outlook, SharePoint) to support the Regional Director and its team to deliver

Qualifications

• Executive administration experience, preferably within the public sector.
• Proficient in MS Office applications (Word, Excel, PowerPoint, OneNote, Outlook, SharePoint).
• Highly organised and detail oriented.

Responsibilities

• Provide executive and administrative support to the Regional Director.
• Manage complex office tasks, correspondence, stakeholder relations and calendar.
• Assist with policies, procedures and protocols and support a positive culture.

Skills

Executive admin experience

MS Office proficiency

Highly organised

Job description

The Executive Assistant is responsible for high-quality executive and administrative support to the Regional Director. You will undertake complex office support, correspondence, stakeholder and time management, as well as administering policies, procedures and protocols. You will use your proficiency with MS Office suite of tools to support the Regional Director and their team to deliver government priorities and contribute to building a positive culture.

Specialist/Technical Expertise/Qualifications

• Executive administration experience, preferably within the public sector.
• Skilled in MS Office applications (Word, Excel, PowerPoint, OneNote, Outlook, SharePoint).
• Highly organised

This is an ongoing position. This position works from both Knoxfield and Melbourne CBD, with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience. Please refer to the Key Selection Criteria provided in the Position Description , including the mandatory requirements.

Applications close 11.59pm on Wednesday 18th November 2026.

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period.

Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply.

We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace.

If you need support to participate, please contact [email protected] .

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing.

For more information about our recruitment processes, visit applying for a role with us .