Executive Assistant

Rashi Joshi; Mackay Regional; On-site; AUD 96,432 - 104,697; Full time

Benefits offered by this job

3-month contract

Competitive hourly rate

Emerald location

Job summary

Emerald Local Government seeks an experienced Executive Assistant to support senior leadership, manage diaries, coordinate meetings, travel, and prepare reports.

This role focuses on confidential executive administration, stakeholder engagement, and timely delivery of materials in a busy regional council.

Qualifications

• Experience as an Executive Assistant supporting senior management or executive leadership.
• Advanced Microsoft Office and strong administrative proficiency.
• Exceptional organisational and time management skills with the ability to manage competing priorities.
• Highly developed verbal and written communication skills, including report writing and minute taking.
• Strong stakeholder management skills with the ability to build relationships across all levels of an organisation.
• High level of diplomacy, professionalism, confidentiality, and customer service skills.
• Flexible and adaptable approach to changing priorities and workloads.
• Current Queensland C Class Driver's Licence
• Local Government experience highly regarded
• Experience with TechnologyOne and ECM systems desirable.

Responsibilities

• Provide high-level executive support to senior leadership, including diary, email, and correspondence management.
• Coordinate meetings, agendas, minutes, reports, and briefing materials.
• Manage travel arrangements, events, functions, and logistical requirements.
• Act as a key point of contact for internal and external stakeholders, maintaining professional relationships.
• Prepare and distribute reports, presentations, correspondence, and other executive documentation.
• Support financial administration activities including purchase orders, reconciliations, and expense processing.
• Assist with prioritising executive workloads, managing deadlines, and ensuring timely follow-up of actions.
• Handle highly confidential and sensitive information with discretion and professionalism.

Skills

Advanced Microsoft Office

Administrative proficiency

Organisational and time management

Verbal and written communication

Stakeholder management

Diplomacy and confidentiality

Adaptability and prioritisation

Driver's Licence

Local Government experience

Tools

TechnologyOne

ECM systems

Job description

Your new company

Our client serves a diverse and expansive region in Queensland, committed to delivering essential services, infrastructure, and community development initiatives. Focused on sustainability and regional growth, our client oversees road networks, environmental management, and public amenities to enhance the quality of life for residents.

Your new role

• Provide high-level executive support to senior leadership, including diary, email, and correspondence management
• Coordinate meetings, agendas, minutes, reports, and briefing materials
• Manage travel arrangements, events, functions, and logistical requirements
• Act as a key point of contact for internal and external stakeholders, maintaining professional relationships
• Prepare and distribute reports, presentations, correspondence, and other executive documentation
• Support financial administration activities including purchase orders, reconciliations, and expense processing
• Assist with prioritising executive workloads, managing deadlines, and ensuring timely follow-up of actions
• Handle highly confidential and sensitive information with discretion and professionalism

What you'll need to succeed

• Previous experience as an Executive Assistant supporting senior management or executive leadership
• Advanced Microsoft Office skills and strong administrative proficiency
• Exceptional organisational and time management skills with the ability to manage competing priorities
• Highly developed verbal and written communication skills, including report writing and minute taking
• Strong stakeholder management skills with the ability to build relationships across all levels of an organisation
• High level of diplomacy, professionalism, confidentiality, and customer service skills
• Flexible and adaptable approach to changing priorities and workloads
• Current Queensland C Class Driver's Licence
• Local Government experience highly regarded
• Experience with TechnologyOne and ECM systems desirable

What you'll get in return

This is an excellent opportunity for an experienced Executive Assistant to join a busy local government team in Emerald on a 3-month temporary contract. Working 38 hours per week, Monday to Friday, the role offers the hours of 9am – 5pm. Supporting senior leadership, you'll play a key role in managing executive administration, stakeholder engagement, reports, and meeting coordination while benefiting from a competitive casual hourly rate of $70.16–$76.35 per hour (inclusive of casual loading) and the opportunity to make an immediate impact within a fast-paced and professional environment.