Coordinator - Talent Acquisition

Fremantle Ports; Fremantle; Hybrid; AUD 65,000 - 88,000; Full time

Benefits offered by this job

Free onsite parking

Flexible working arrangements

Work-life balance support

Generous annual leave

Salary packaging opportunities

Comprehensive health and wellbeing

Job summary

Fremantle Ports is seeking a Coordinator Talent Acquisition to drive end-to-end recruitment, onboarding, and reporting. You’ll work with Hiring Managers, labour hire providers and candidates, coordinating interviews, inductions, and compliance activities while maintaining data integrity in Oracle Recruitment.

The role focuses on delivering efficient, compliant recruitment outcomes and building strong relationships across the organisation.

Qualifications

• Experience coordinating recruitment, talent acquisition or HR administration.
• Strong organisational skills with multiple priorities and deadlines.
• Familiar with recruitment processes, onboarding and pre-employment checks.

Responsibilities

• Coordinate end-to-end recruitment activities across labour hire and permanent vacancies.
• Schedule interviews, medicals, onboarding, inductions and pre-employment assessments.
• Build positive relationships with candidates, hiring managers and external providers.
• Manage job advertising, recruitment documentation and candidate communications.
• Coordinate reference checks, medicals, police clearances and employment screening.
• Maintain accurate recruitment records, reporting and data integrity within Oracle Recruitment.
• Monitor labour hire engagements and ensure compliance with organisational requirements.
• Support onboarding, workforce reporting and continuous improvement initiatives across recruitment processes.

Skills

Recruitment coordination

Stakeholder management

Attention to detail

Data reporting

Communication skills

Education

Certificate IV in Human Resources

Tools

Oracle Recruitment

Job description

Fremantle Ports refreshed 2027 Strategic Plan marks an exciting new chapter for one of Australia’s most successful ports. Building on decades of expertise, we’re setting a bold vision for the future — and we need an experienced, values-driven TA Coordinator to help make it happen.

If you’re passionate about making a difference, love working in a fast-paced environment, and are inspired by the opportunity to contribute to something bigger, this could be the role for you.

About the role

Join Fremantle Ports as a Coordinator Talent Acquisition and play a pivotal role in delivering efficient, compliant, and people-focused recruitment outcomes across the organisation. Working closely with the Talent Acquisition team, Hiring Managers, labour hire providers and candidates, you'll coordinate end-to-end recruitment activities, support workforce onboarding, manage recruitment systems and reporting, and help create an exceptional candidate experience.

This is an excellent opportunity for a highly organised and customer-focused professional who enjoys building relationships, improving processes, and contributing to the attraction of talent that supports the future of one of Western Australia's most significant organisations.

Key Responsibilities

Coordinate end-to-end recruitment activities across labour hire and permanent vacancies.

Schedule interviews, medicals, onboarding, inductions and pre-employment assessments.

Build positive relationships with candidates, hiring managers and labour hire providers.

Manage job advertising, recruitment documentation and candidate communications.

Coordinate reference checks, medicals, police clearances and employment screening activities.

Maintain accurate recruitment records, reporting and data integrity within Oracle Recruitment.

Monitor labour hire engagements and ensure compliance with organisational requirements.

Support onboarding, workforce reporting and continuous improvement initiatives across recruitment processes.

What Makes You a Great Fit

Experience in recruitment coordination, talent acquisition, labour hire or HR administration.

Strong organisational skills with the ability to manage multiple priorities and deadlines.

Experience using recruitment, HR or workforce management systems.

Knowledge of recruitment processes, onboarding and pre-employment screening activities.

High attention to detail with a focus on accuracy, compliance and service delivery.

Strong communication skills and the ability to build relationships with candidates, hiring managers and external providers.

Confidence working with data, reporting and recruitment administration.

A proactive approach to problem-solving and continuous improvement.

Qualification:

Certificate IV in Human Resources, Business Administration, Business, or equivalent relevant experience.

What We Offer

Join Fremantle Ports and be part of a proud organisation with a rich history and culture that makes a significant contribution to the WA economy. Primarily based in Fremantle, you’ll enjoy a unique workplace with stunning ocean views, rich heritage and striking architecture in the heart of the Victoria Quay precinct, which is currently undergoing exciting revitalisation. You’ll also enjoy variety through occasional travel to our Kwinana facilities.

• Free onsite parking
• Flexible working arrangements
• Work-life balance support
• Generous annual leave
• Salary packaging opportunities
• Comprehensive health and wellbeing program

Get to Know Us

Fremantle Ports is a Government Trading Enterprise with proven commercial success and a highly regarded reputation with its partners, the community, and other stakeholders. The Port of Fremantle is a vital transport hub, supporting Western Australia's economic growth by facilitating more than $45 billion of trade in FY2023-24. Fremantle Ports acts as both a landlord, and the operator of its own import and export facilities in Kwinana.

We are proud to have a clear set of four values that set expectations about how we will behave: collaboration, accountability, respect and excellence. These are brought together and further supported under the acronym of CARE.

Fremantle Ports is committed to fostering an inclusive and diverse workforce culture, underpinned by our Values of Collaboration, Accountability, Respect, and Excellence. We strive to attract, develop, and retain a high-performing workforce by providing supportive pathways and development opportunities. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.

Job Info

• Job Identification 346
• Job Category Human Resources
• Job Schedule Full time
• Locations 1 Cliff Street, Fremantle, WA, 6160, AU