Executive Assistant

Burbank Group; City of Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Paid parental leave

Corporate discounts

Employee Assistance Program (EAP)

Career development opportunities

Internal mobility opportunities

Exposure to Group-wide projects

Supportive team culture

Job summary

Burbank Group is seeking an experienced Executive Assistant to support our C-Suite leaders in a fast-paced, multi-business environment. You will manage complex calendars, coordinate meetings and travel, and act as a trusted partner across governance, communications and strategic projects.

The role spans our Altona and West Melbourne offices, offering exposure to a diverse portfolio and opportunities to leverage AI-enabled tools for enhanced efficiency, while upholding discretion and professional

Qualifications

• Previous Executive Assistant experience supporting senior leaders or C-Suite.
• Proven ability to manage complex calendars, meetings and travel.
• Advanced MS 365 skills and strong written/verbal communication.
• Demonstrated discretion with confidential information and sources.

Responsibilities

• Support governance, compliance and document management activities.
• Assist with business projects and strategic initiatives.
• Build strong relationships with internal and external stakeholders.
• Leverage technology and AI-enabled tools to improve efficiency.
• Coordinate meetings, leadership forums, travel and events.
• Prepare presentations, reports, agendas and briefing materials.
• Take minutes and follow up on key actions and deliverables.
• Manage confidential communications and correspondence.

Skills

Executive support

Diary management

Stakeholder management

Microsoft 365

Communication

Organisational skills

Travel coordination

Discretion

Driver's licence

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

Be the trusted right-hand support to an influential C-Suite team.

Be the trusted right-hand support to an influential C-Suite team.

At Burbank Group, we're looking for an experienced Executive Assistant who thrives in a fast-paced environment and enjoys building strong relationships with senior leaders.

This newly created role supports our Chief Corporate Services Officer, CEO, CFO and COO. You'll play a critical role in keeping our leadership team organised, connected and operating at their best. This is far more than diary management. You'll become a trusted business partner who helps coordinate priorities, manage communications, drive projects and contribute to key initiatives across the Group.

As part of the role, you'll work across our Altona and West Melbourne offices, supporting a diverse portfolio of businesses that make up the Burbank Group.

About Us

Burbank Group is one of Australia's leading residential construction and property businesses, operating across multiple brands and industries. Our Group includes Burbank Homes, Beacon Building Services (BBS), Dynamic Trade Solutions (DTS), Burbank Urban, Storage Box, Livi Lending and other specialist businesses.

While each business has its own focus, we're united by a commitment to delivering exceptional outcomes and creating opportunities for our people to grow and succeed.

What You'll Be Doing

• Supporting governance, compliance and document management activities
• Assisting with business projects and strategic initiatives
• Building strong relationships with internal and external stakeholders
• Leveraging technology and AI-enabled tools to improve efficiency and ways of working
• Managing complex calendars, schedules and executive priorities
• Coordinating meetings, leadership forums, travel and events
• Preparing presentations, reports, agendas and briefing materials
• Taking minutes and following up on key actions and deliverables
• Managing confidential communications and correspondence

About You

You'll be a highly organised professional who enjoys working at pace and can confidently manage competing priorities while maintaining exceptional attention to detail.

You'll Bring:

• Previous Executive Assistant experience supporting senior executives or C-Suite leaders
• Advanced Microsoft 365 skills across Outlook, Word, PowerPoint and Excel
• Excellent communication and stakeholder management skills
• Strong organisational, planning and coordination abilities
• Interest in emerging technologies and AI-enabled tools
• Experience managing complex diaries, meetings and travel arrangements
• Exceptional discretion when handling confidential information
• A proactive, solutions-focused approach
• A current driver's licence
• Experience supporting multiple executives within a complex or multi-business environment will be highly regarded.

Why Join Burbank Group?

At Burbank Group, we don't just build homes; we build careers.

Join a values-driven organisation where your contribution is recognised, your ideas are welcomed, and you'll have the opportunity to work closely with senior leaders across a diverse and growing group of businesses.

Some of our benefits include:

• Paid parental leave
• Corporate discounts across hundreds of retail and lifestyle brands
• Employee Assistance Program (EAP)
• Discounts on building your own Burbank home
• Career development and internal mobility opportunities
• Exposure to exciting Group-wide projects and initiatives
• A supportive and collaborative team culture
• Plus much more

Burbank's mission is to create places for people to call home.

They are proudly an Australian home building company creating homes since 1983. As a family owned and operated business, they hold unwavering family values instilled in the heart of every home.

Burbank is one of Australia's most trusted new home builders, with a national footprint building homes for Australians across Victoria, Queensland, New South Wales, Australian Capital Territory and South Australia.

They offer a huge range of single storey and double storey designs all with thousands of design options from floorplans to finishes. They also work with their land developer partners to join forces and offer exclusive house and land packages.

Combining outstanding style, uncompromised quality and exceptional customer service, Burbank strive to deliver a seamless and stress-free building experience.

For more information on Burbank head to www.burbank.com.au

Burbank is one of the many companies within the Burbank Group. For more information on the Burbank Group head to www.burbankgroup.com.au

Burbank's mission is to create places for people to call home.

They are proudly an Australian home building company creating homes since 1983. As a family owned and operated business, they hold unwavering family values instilled in the heart of every home.

Burbank is one of Australia's most trusted new home builders, with a national footprint building homes for Australians across Victoria, Queensland, New South Wales, Australian Capital Territory and South Australia.

They offer a huge range of single storey and double storey designs all with thousands of design options from floorplans to finishes. They also work with their land developer partners to join forces and offer exclusive house and land packages.

Combining outstanding style, uncompromised quality and exceptional customer service, Burbank strive to deliver a seamless and stress-free building experience.

For more information on Burbank head to www.burbank.com.au

Burbank is one of the many companies within the Burbank Group. For more information on the Burbank Group head to www.burbankgroup.com.au