Executive Assistant

Burbank; Victoria; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Paid parental leave

Corporate discounts

Employee Assistance Program (EAP)

Discounts on building your own Burbank

Career development

Internal mobility

Exposure to group-wide projects

Supportive team culture

Job summary

Burbank Group is seeking an experienced Executive Assistant to be the trusted right-hand support to our C-Suite in a fast-paced, multi-brand environment. You will coordinate priorities, drive projects, manage communications and partner with senior leaders across Altona and West Melbourne offices.

Join a people-first culture with perks and opportunities to influence Group-wide initiatives while supporting governance, travel, events and high-stakes calendars.

Qualifications

• Previous Executive Assistant experience supporting senior executives or C-Suite leaders
• Excellent communication and stakeholder management skills
• Advanced Microsoft 365 skills across Outlook, Word, PowerPoint and Excel
• Strong organisational, planning and coordination abilities
• Experience managing complex diaries, meetings and travel arrangements

Responsibilities

• Supporting governance, compliance and document management activities
• Assisting with business projects and strategic initiatives
• Building strong relationships with internal and external stakeholders
• Coordinating meetings, leadership forums, travel and events
• Preparing presentations, reports, agendas and briefing materials
• Taking minutes and following up on key actions and deliverables
• Managing confidential communications and correspondence

Skills

C-Suite support

Advanced MS 365

Stakeholder management

Diary & calendar management

Communications excellence

Tools

Microsoft 365

Job description

• Partner with an experienced Executive Leadership Team
• Great perks including Reward Gateway and home build discounts, plus more
• Join a collaborative and people-first culture

Be the trusted right-hand support to an influential C-Suite team.
At Burbank Group, we're looking for an experienced Executive Assistant who thrives in a fast-paced environment and enjoys building strong relationships with senior leaders.
This newly created role supports our Chief Corporate Services Officer, CEO, CFO and COO. You'll play a critical role in keeping our leadership team organised, connected and operating at their best. This is far more than diary management. You'll become a trusted business partner who helps coordinate priorities, manage communications, drive projects and contribute to key initiatives across the Group.
As part of the role, you'll work across our Altona and West Melbourne offices, supporting a diverse portfolio of businesses that make up the Burbank Group.
About Us
Burbank Group is one of Australia's leading residential construction and property businesses, operating across multiple brands and industries. Our Group includes Burbank Homes, Beacon Building Services (BBS), Dynamic Trade Solutions (DTS), Burbank Urban, Storage Box, Livi Lending and other specialist businesses.
While each business has its own focus, we're united by a commitment to delivering exceptional outcomes and creating opportunities for our people to grow and succeed.

• Supporting governance, compliance and document management activities
• Assisting with business projects and strategic initiatives
• Building strong relationships with internal and external stakeholders
• Leveraging technology and AI-enabled tools to improve efficiency and ways of working
• Managing complex calendars, schedules and executive priorities
• Coordinating meetings, leadership forums, travel and events
• Preparing presentations, reports, agendas and briefing materials
• Taking minutes and following up on key actions and deliverables
• Managing confidential communications and correspondence

About You
You'll be a highly organised professional who enjoys working at pace and can confidently manage competing priorities while maintaining exceptional attention to detail.
You'll bring:

• Previous Executive Assistant experience supporting senior executives or C-Suite leaders
• Advanced Microsoft 365 skills across Outlook, Word, PowerPoint and Excel
• Excellent communication and stakeholder management skills
• Strong organisational, planning and coordination abilities
• Interest in emerging technologies and AI-enabled tools
• Experience managing complex diaries, meetings and travel arrangements
• Exceptional discretion when handling confidential information
• A proactive, solutions-focused approach
• A current driver's licence
• Experience supporting multiple executives within a complex or multi-business environment will be highly regarded.

Why Join Burbank Group?
At Burbank Group, we don't just build homes; we build careers.
Join a values-driven organisation where your contribution is recognised, your ideas are welcomed, and you'll have the opportunity to work closely with senior leaders across a diverse and growing group of businesses.
Some of our benefits include:

• Paid parental leave
• Corporate discounts across hundreds of retail and lifestyle brands
• Employee Assistance Program (EAP)
• Discounts on building your own Burbank home
• Career development and internal mobility opportunities
• Exposure to exciting Group-wide projects and initiatives
• A supportive and collaborative team culture
• Plus much more