Executive Assistant

Majer Recruitment; City of Brisbane; Hybrid; AUD 85,000 - 110,000; Full time

Job summary

Majer Recruitment is seeking an experienced Executive Assistant to support a senior executive in a fast-paced environment. The role requires discretion, superb organisation and the ability to manage changing priorities, including coordinating complex travel and preparing professional documentation.

The position is a maternity leave contract until December 2027, based in CBD fringe with one day of work-from-home. Immediate start preferred for a busy, high-profile executive team.

Qualifications

• Experience providing high-level executive or senior administrative support.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication skills.
• Confidence dealing with senior stakeholders at all levels.
• High level of confidentiality, discretion and sound judgement.

Responsibilities

• Complex diary management and meeting coordination.
• Liaising with a broad range of internal and external stakeholders.
• Preparing meeting agendas, correspondence, documents and presentations.
• Taking minutes and tracking actions and outstanding matters.
• Managing incoming correspondence and ensuring priorities and deadlines are effectively managed.
• Coordinating domestic and/or international travel, including itineraries, accommodation and expenses.
• Organising functions, training sessions, meetings and events.
• Providing administrative support across projects and other key initiatives.
• Maintaining effective office systems, processes and document management.
• Handling sensitive and confidential information with discretion.

Skills

Executive support

Organisational skills

Time management

Written communication

Stakeholder management

Discretion & confidentiality

Job description

About the Role

This is a varied and fast-paced position where discretion, sound judgement and the ability to stay one step ahead will be key. Maternity leave contract until December 2027. CBD Fringe location with 1 day WFH.

Your responsibilities will include

• Complex diary management and meeting coordination
• Liaising with a broad range of internal and external stakeholders
• Preparing meeting agendas, correspondence, documents and presentations
• Taking minutes and tracking actions and outstanding matters
• Managing incoming correspondence and ensuring priorities and deadlines are effectively managed
• Coordinating domestic and/or international travel, including itineraries, accommodation and associated expenses
• Organising functions, training sessions, meetings and events
• Providing administrative support across projects and other key initiatives
• Maintaining effective office systems, processes and document management
• Handling sensitive and confidential information with a high level of discretion

About You

You will be an experienced Executive Assistant who is comfortable supporting at a senior executive level and working within a busy environment where priorities can change quickly.

You will bring

• Previous experience providing high-level executive or senior administrative support
• Exceptional organisational and time-management skills
• Strong written and verbal communication skills
• Confidence dealing with senior stakeholders at all levels
• Excellent attention to detail and the ability to produce professional correspondence and documentationThe ability to prioritise competing demands and respond calmly to unexpected challenges
• A high level of confidentiality, discretion and sound judgement

If you are available for your next contract and looking for a role where you can genuinely add value at an executive level, we would love to hear from you.

Additional information

• Contract until Dec 2027
• CBD Fringe location + 1 day WFH
• Immediate start required