Executive Assistant To Managing Director

Agrifutures; Sydney; On-site; AUD 100,000 - 110,000; Full time

Benefits offered by this job

Free onsite parking

Novated leasing options

Employee Assistance Program

Perkbox

Annual wellbeing initiatives

Job summary

Agrifutures is seeking an experienced Executive Assistant to support the Managing Director in Parramatta, NSW. This full-time role offers broad executive support, exposure to senior leadership, and involvement in major business initiatives.

You will manage diaries, travel, expenses, and communications, while coordinating meetings, events, and leadership reporting in a collaborative, results-driven environment.

Qualifications

• Experience supporting a CEO or Managing Director is essential.
• Excellent organizational and time management skills.
• Strong diary, travel and stakeholder management experience.
• Excellent written and verbal communication skills.
• Proactive and solutions-focused approach.

Responsibilities

• End-to-end diary and calendar management.
• Coordinating domestic and international travel arrangements.
• Managing executive expenses and reconciliations.
• Preparing presentations, reports and documentation.
• Drafting internal communications for the MD.
• Coordinating executive meetings and boardroom prep.

Skills

Executive support

Diary management

Travel management

Stakeholder management

Written & verbal communication

Tools

Microsoft Office

PowerPoint

Job description

Executive Assistant to Managing Director Agrifutures Parramatta, NSW, AU

Job Description

Western Sydney | Global Organisation | $100K-$110K + Super

An exciting opportunity has become available for an experienced Executive Assistant to support a highly respected Managing Director within a well-established global organisation. This is a broad and rewarding role offering true executive support, exposure to senior leadership, and involvement in major business initiatives and events.

Working within a collaborative, down-to-earth culture, you will become a trusted right hand to the Managing Director, ensuring the smooth running of their day while supporting the wider leadership team as required.

As the Executive Assistant, you will provide high-level administrative and operational support across a diverse range of responsibilities, including:

• End-to-end diary and calendar management
• Coordinating domestic and international travel arrangements
• Managing executive expenses and company credit card reconciliations
• Preparing presentations, reports and business documentation
• Drafting internal communications on behalf of the Managing Director
• Coordinating executive meetings, boardroom preparation and catering
• Supporting quarterly town hall meetings and corporate events
• Assisting with large-scale industry events and exhibitions
• Collating monthly leadership and reporting packs
• Managing office administration, purchasing and supplier coordination
• Minute taking and meeting follow-up actions as required

What's on Offer?

• $100,000 - $110,000 + Super
• Location: Western Sydney
• Full-time permanent position
• 8:30 am - 5:00 pm | 5 days per week onsite
• Free onsite parking
• Support a highly respected and approachable Managing Director
• Join a global market leader with a genuine family-feel culture
• Stable organisation with exceptional employee retention and long staff tenure
• Broad and varied Executive Assistant role with real ownership and autonomy
• Exposure to senior leadership and key business operations
• Opportunity to lead and coordinate exciting events, projects and company-wide initiatives
• Be part of a collaborative, down-to-earth team where relationships genuinely matter
• Employee benefits program (Perkbox)
• Novated leasing options
• Employee Assistance Program
• Annual wellbeing initiatives, including flu vaccinations
• Excellent long-term career opportunities within a supportive and growing business

To be successful in this role, you will bring:

• Previous experience supporting a CEO, Managing Director or senior executive
• Exceptional organisational and time management skills
• Strong diary, travel and stakeholder management experience
• Excellent written and verbal communication skills
• A proactive and solutions-focused approach
• Confidence working across multiple priorities in a fast-paced environment
• Intermediate to advanced Microsoft Office skills, particularly PowerPoint
• The ability to quickly learn new systems and processes
• Full Australian working rights

Experience within manufacturing, engineering, industrial, infrastructure, transport or a similar environment will be highly regarded, though not essential.

If you are an experienced Executive Assistant who thrives on building strong relationships, enjoys working in a fast-paced environment and takes pride in delivering exceptional support, we would love to hear from you.