Executive Assistant

Invenio; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Mentorship and coaching

Structured development pathways

Inclusive team culture

Global exposure

Job summary

Invenio in Melbourne is seeking an organised Executive Assistant to support the HR Director and the HR Leadership Team. This 12-month contract offers exposure to strategic decision-making and senior stakeholder engagement within a global automotive organisation.

You will manage complex calendars, coordinate travel, prepare materials for meetings, and handle confidential information with discretion. Ideal candidates will have a recent tertiary qualification in HR or related field and strong

Qualifications

• A recent tertiary qualification in Human Resources, Business Administration, Psychology, Communications, or a related field.
• Strong written and verbal communication skills.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and a commitment to accuracy.
• Professional, discreet, and mature approach to confidential information.
• Positive, can-do attitude with a genuine enthusiasm for HR career development.
• Strong interpersonal skills with the ability to build relationships with stakeholders at all levels.

Responsibilities

• Executive Support to the HR Director, including calendar management and prioritising competing demands.
• Coordinate domestic and international travel arrangements and expense reporting.
• Prepare, format, and proofread correspondence, presentations, reports, and board papers.
• Act as first point of contact for the HR Director, screening enquiries with discretion.
• Coordinate materials for leadership meetings, town halls, and executive reviews.
• Manage confidential information with utmost discretion and integrity.
• Track action items and follow-ups for the HR Director.

Skills

Strong communication

Organisational skills

Attention to detail

Discretion and integrity

Stakeholder engagement

Autonomy and collaboration

Adaptability and resilience

Education

HR/BA/Psychology/Comm degree

Tools

Microsoft Office (Outlook, PowerPoint, Excel, Word)

Teams

SharePoint

Job description

Are you looking to launch an exciting career with a global automotive organisation?

An exciting opportunity is available for a highly organised, proactive and personable Executive Assistant to support the HR Director and provide broader coordination support to the HR Leadership Team and wider HR function. This is a 12 months contract with strong potential of on-going extension.

This is a fantastic entry point into the world of HR, offering exposure to strategic decision-making, senior stakeholder engagement and the inner workings of a high-performing HR team.

You’ll gain valuable experience while developing foundational skills that can support a long-term career in EA, business partnering, people operations or corporate support.

About the Role

Working closely with the HR Director and HR Leadership Team, you will provide high-quality executive and coordination support while helping ensure the HR function operates efficiently and effectively.

This is a varied role where you will have the opportunity to build your professional skills, work with senior stakeholders and gain practical exposure to a broad range of HR activities.

Key Responsibilities

Executive Support to the HR Director

• Manage the HR Director's complex and dynamic calendar, proactively resolving scheduling conflicts and prioritising competing demands

• Coordinate domestic and international travel arrangements, itineraries, and expense reporting

• Prepare, format, and proofread correspondence, presentations, reports, and board papers

• Act as the first point of contact for the HR Director, screening and triaging enquiries with professionalism and discretion

• Coordinate and prepare materials for leadership meetings, town halls, and executive reviews

• Manage confidential and sensitive information with the utmost discretion and integrity

• Track action items and follow-ups on behalf of the HR Director, ensuring deadlines are met

About You

• A recent tertiary qualification in Human Resources, Business Administration, Psychology, Communications, or a related field

• Strong written and verbal communication skills

• Excellent organisational skills with the ability to manage multiple priorities and deadlines

• High attention to detail and a commitment to accuracy

• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); experience with Teams and SharePoint is a plus

• A professional, discreet, and mature approach to handling confidential information

• A positive, can-do attitude with a genuine enthusiasm for building a career in HR

• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels

• Ability to work autonomously while also thriving in a collaborative team environment

• Adaptability and resilience in a fast-paced, dynamic corporate environment

What We Offer

• A unique opportunity to gain firsthand exposure to executive-level HR operations and decision-making at a leading global automotive company

• Mentorship and coaching from experienced HR professionals and senior leaders

• Structured development pathways and exposure to various HR disciplines (talent acquisition, learning & development, employee relations, HR business partnering)

• A supportive, inclusive team culture that champions growth and continuous learning

• The chance to build a strong professional network as a launchpad for a long-term HR career