Executive Assistant

Genus Group; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive remuneration package

Employee Assistance Program

Job summary

GenusPlus Group in Port Melbourne is seeking an Executive Assistant to support the Executive Commercial Manager and project director on a permanent, full-time basis. The role covers diary and travel management, document control, reporting, minutes, and liaising with stakeholders to maintain high-quality service.

The successful candidate will bring 3+ years of senior-level support, strong MS Office skills, safety awareness, and excellent time management to help manage a busy project portfolio and

Qualifications

• Qualifications in Business/Project Administration/Office Management/Commerce.
• 3+ years’ experience supporting senior-level management.
• Demonstrated good safety record and knowledge of Occupational Health & Safety.
• C class driver’s licence.
• High level customer relationship management, communication, and interpersonal skills.
• Strong attention to detail.
• Advanced level PC, printer, scanners, and internet skills.
• Advanced level Office, Word, Excel, PowerPoint, and Outlook skills.
• Experience with diary and travel management.
• Excellent time management and organisational skills.

Responsibilities

• Provide general and focused Administration support to the project and Executive teams.
• Maintain internal controls and confidentiality, document control, and data security.
• Liaise with external and internal stakeholders while delivering high-quality customer service.
• Attend weekly meetings, prepare reports and take minutes.
• Provide information for internal and external auditors.
• Assist with mobilisation and onboarding of new starters as required.

Skills

Executive support

Stakeholder management

Diary and travel management

Documentation and minutes

Confidentiality and data security

Customer service

Attention to detail

MS Office proficiency

Typing speed

Time management

Education

Business/Administration/Commerce qualification

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

The Business

GenusPlus Group (ASX:GNP) is an end-to-end service provider for essential power and telecommunications infrastructure. We provide an integrated service delivered through four key complementary businesses to our clients in the resources, power, utilities, and telecommunications sectors across Australia.

The Role

We are seeking an Executive Assistant for a permanent, full-time position at our Office in Port Melbourne reporting to the project director.

The Western Renewables Link is a proposed new 190 kilometre overhead high-voltage electricity transmission line that will carry renewable energy from Bulgana in western Victoria to Sydenham in Melbourne’s north-west. This critical infrastructure will unlock the renewable energy potential of western Victoria as a key Renewable Energy Zone and help deliver clean and affordable energy to all Victorians.

The role will involve providing direct support to the Executive Commercial Manager, and assisting with a variety of administrative duties.

The Executive Assistant's responsibilities will include:

• Providing general and focused Administration support to the project and Executive teams,
• Following internal controls and maintaining a high level of confidentiality, document control, data and finance security to protect business operations and customer confidence,
• Continuously liaising with external and internal stakeholders whilst maintaining high quality customer service, including responding to enquiries and disputes from customers/suppliers and elevate for urgency when required,
• Attending weekly meetings, preparing reports and taking minutes as required
• Providing information as required for both internal and external auditors,
• Assisting with the mobilisation and onboarding of new starters as required.

Essential Skills / Qualifications/Experience

• Qualifications in Business/Project Administration/Office Management/Commerce,
• 3+ Years’ experience supporting senior-level / executive-level management,
• Demonstrated good safety record and knowledge of Occupational Health & Safety,
• C class driver’s licence,
• High level customer relationship management, communication, and interpersonal skills,
• Strong attention to detail,
• Advanced level PC, printer, scanners, and internet skills,
• Advanced level Office, Word, Excel, PowerPoint, and Outlook skills,
• High efficiency and accuracy of typing and word processing,
• Experience with diary and travel management,
• Excellent time management and organisational skills.

Desirable Skills / Experience

• Tertiary qualifications in business/finance, or equivalent,
• Experience, ideally within construction or engineering,
• Experience in commercial contract formation and tendering processes,
• Experience in utilities and/or construction and/or resources industry,
• Experience in a law firm, legal secretary, or receptionist.

The Benefits

The successful candidate will benefit from exposure to multidisciplinary works, a competitive remuneration package, opportunities for growth with a large pipeline of upcoming projects and access to our Employee Assistance Program.

GenusPlus Group values diversity and inclusion, and we strongly encourage females and First Nations people to apply

Where large numbers of applications are received, only those shortlisted will be contacted.