Executive Assistant

Australia Retirement Trust; City of Brisbane; On-site; AUD 90,000 - 120,000; Full time

Job summary

Australia Retirement Trust is seeking an Executive Assistant to support the Chief Financial Officer in Brisbane. You will manage the CFO's diary, prepare materials, and coordinate board and committee papers to enable strategic priorities.

You'll liaise with senior leaders and external stakeholders, handle travel arrangements, and support budget administration and governance activities with discretion and independence.

Qualifications

• Experience supporting C-Suite Executives with administrative, conceptual and analytical skills.
• Excellent verbal and written communication for engaging internal and external stakeholders.
• Independent worker who takes ownership with minimal guidance and meets deadlines.
• Strong critical thinker with the ability to exercise discretion and confidentiality.

Responsibilities

• Proactively manage the CFO's diary, inbox, correspondence and scheduling requirements.
• Coordinate meetings, board and Committee papers for review and submission.
• Liaise with senior leaders, Board representatives, Committees and key stakeholders.
• Coordinate domestic and international travel arrangements with detailed itineraries.
• Provide project coordination and ad hoc support across strategic initiatives.
• Support budget administration activities and liaise with Finance teams.
• Ensure governance obligations and training requirements are met.
• Prepare executive day packs, presentations and meeting documentation.

Skills

Executive support

Diary management

Stakeholder management

Budget administration

Travel coordination

Job description

Job Description

We’re all about helping our members make the most of their money. And while they go after their goals, you can too. As an Executive Assistant to the Chief Financial Officer, you’ll provide trusted, high-level support that enables the CFO to operate effectively and remain focused on ART’s strategic priorities.

This role is a permanent opportunity and is based in Brisbane.

Responsibilities

Day to day, you’ll:

• Proactively manage the CFO's diary, inbox, correspondence and scheduling requirements.
• Ensure the CFO is prepared for meetings and engagements by coordinating information and stakeholder requirements.
• Organise the timely preparation, review and submission of Board, Committee and Management Committee papers.
• Liaise with senior leaders, Board representatives, Committees and key internal and external stakeholders.
• Coordinate meetings, workshops, offsites, functions and leadership events from planning through to execution.
• Monitor changing priorities and proactively identify and resolve scheduling or operational challenges.
• Review expenses, reconcile corporate credit card statements and support budget administration activities.
• Manage purchase orders and support financial administration processes in partnership with Finance teams.
• Support compliance obligations, governance activities and team training requirements.
• Prepare comprehensive executive day packs, presentations, briefing materials and meeting documentation.
• Build strong relationships with Executive Assistants across the organisation to drive consistency and continuous improvement.
• Support office management, team engagement activities and cross-functional initiatives as required.
• Provide project coordination and ad hoc support across a range of strategic business initiatives.
• Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes.

Qualifications

It goes without saying you’ll be a great communicator with top notch interpersonal skills. We’ll also expect you to pick up problems and come up with quick, creative ways to solve them. It’s quite likely you tick some of the following boxes too:

• A high level of administrative, conceptual and analytical skills and experience in supporting C-Suite Executives.
• Excellent verbal and written skills for engaging both internal and external stakeholders.
• Highly independent worker who takes full ownership of daily tasks with miminal guidance.
• Demonstrated ability to prioritise workloads and meet deadlines.
• Strong critical thinker capable of making sound judgements independently.
• Proven ability to manage sensitive matters with a high level of confidentiality and discretion.