Executive Assistant to CFO

Australian Retirement Trust; City of Brisbane; Sur place; AUD 90 000 - 120 000; Plein temps

Avantages offerts par ce poste

14% superannuation

Training & development

Hybrid work arrangement

Office facilities & wellness

Résumé du poste

Australian Retirement Trust is seeking an Executive Assistant to the Chief Financial Officer in Brisbane. You will provide trusted, high-level support to keep the CFO focused on strategic priorities and ensure smooth day-to-day operations.

Working closely with the CFO and senior leaders, you will manage a complex diary, coordinate executive meetings and travel, and prepare briefing materials to support timely Board and Committee papers, while maintaining confidentiality and building strong

Qualifications

• Excellent verbal and written communication skills across internal and external stakeholders.
• Proven ability to manage complex calendars and multiple priorities for C-Suite.
• Strong organisational and analytical thinking with discretion and confidentiality.
• Ability to coordinate meetings, travel, and prepare briefing materials.

Responsabilités

• Proactively manage the CFO's diary, inbox, and scheduling requirements.
• Coordinate board, committee and management papers for timely submission.
• Liaise with senior leaders and external stakeholders to align workloads.
• Coordinate internal and external events, workshops and travel itineraries.
• Support budgeting activities and financial administration with Finance teams.
• Prepare executive day packs, presentations and meeting documentation.

Connaissances

Executive support

Diary management

Stakeholder coordination

Problem solving

Meeting & travel logistics

Communication

Description du poste

Take hold of a fantastic opportunity and join Australian Retirement Trust as the Executive Assistant to our CFO. In this role, you will provide exceptional executive support, enabling the CFO to stay focused on strategic priorities while ensuring the smooth running of day-to-day operations. You'll build strong relationships across the organisation, coordinate complex executive activities, manage competing priorities with confidence, and play a key role in delivering business outcomes. If you thrive in a fast-paced environment, enjoy solving problems, and take pride in providing first-class support, we'd love to hear from you.

Description

We're all about helping our members make the most of their money. And while they go after their goals, you can too. As an Executive Assistant to the Chief Financial Officer, you'll provide trusted, high-level support that enables the CFO to operate effectively and remain focused on ART's strategic priorities.

Working closely with the CFO and senior leaders across the organisation, you'll manage a complex diary, coordinate executive meetings and travel, prepare high-quality briefing materials, and support the timely delivery of Board and Committee papers. You'll anticipate emerging needs, confidently manage competing priorities and act as an important connection point for internal and external stakeholders.

This role is a permanent opportunity and is based in Brisbane.

Responsibilities

Day to day, you'll:

• Proactively manage the CFO's diary, inbox, correspondence and scheduling requirements.
• Ensure the CFO is prepared for meetings and engagements by coordinating information and stakeholder requirements.
• Organise the timely preparation, review and submission of Board, Committee and Management Committee papers.
• Liaise with senior leaders, Board representatives, Committees and key internal and external stakeholders.
• Coordinate meetings, workshops, offsites, functions and leadership events from planning through to execution.
• Monitor changing priorities and proactively identify and resolve scheduling or operational challenges.
• Review expenses, reconcile corporate credit card statements and support budget administration activities.
• Manage purchase orders and support financial administration processes in partnership with Finance teams.
• Support compliance obligations, governance activities and team training requirements.
• Prepare comprehensive executive day packs, presentations, briefing materials and meeting documentation.
• Build strong relationships with Executive Assistants across the organisation to drive consistency and continuous improvement.
• Support office management, team engagement activities and cross-functional initiatives as required.
• Provide project coordination and ad hoc support across a range of strategic business initiatives.
• Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes.

Qualifications

It goes without saying you'll be a great communicator with top notch interpersonal skills. We'll also expect you to pick up problems and come up with quick, creative ways to solve them. It's quite likely you tick some of the following boxes too:

• A high level of administrative, conceptual and analytical skills and experience in supporting C-Suite Executives.
• Excellent verbal and written skills for engaging both internal and external stakeholders.
• Highly independent worker who takes full ownership of daily tasks with miminal guidance.
• Demonstrated ability to prioritise workloads and meet deadlines.
• Strong critical thinker capable of making sound judgements independently.
• Proven ability to manage sensitive matters with a high level of confidentiality and discretion.

About us

Our 2.4 million members trust us to take care of around $375 billion in retirement savings. And we help them take charge of their finances and face the future with confidence. Our inclusive culture means you'll be valued and heard in a respectful workplace. We've created an environment where you can be yourself and do amazing work. It's that simple.

Everyone is welcome to apply. We value diverse thinking, cultures, perspectives, backgrounds, and abilities.

We don't want to leave you with a monstrous wait. So, you'll hear from us after the closing date to find out whether you've made it through to the next round or not. Being fair and up-front is important to us, and recruitment is no different.

Why join us

Bring your potential to Australian Retirement Trust and unleash our monster possibilities:

• You'll get 14% super as standard, to help your future come alive.
• Build a career to be proud of through excellent training and development opportunities.
• Balance your work between in-person days at our purpose-built hubs and working from home.
• In the office, enjoy end of trip facilities, a yoga and multi-faith room, parent and carer rooms, quiet rooms, BrewHub coffee facilities, and collaborative team spaces.

We use technology, including artificial intelligence (AI), to support parts of our recruitment process, such as reviewing applications, supporting screening interviews, reference checking, and matching skills to roles. All final hiring decisions are made by people.

By applying, you agree to the use of these technologies as part of the recruitment process.