Health, Safety and Training Administration Officer

Glencore Australia; Mount Thorley; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Short-term performance bonuses

Career progression and development

Fit for Life health and wellbeing

Employee Assistance Program (EAP)

Salary sacrifice options

5 weeks annual leave

Safety-focused team environment

Job summary

Glencore Australia is seeking a Health, Safety and Training Administration Officer at the Hunter Valley Office (Bulga) to provide administrative support to the HST team. You will help prepare reports, manage safety data, and assist with safety systems and policies across sites.

The role requires strong organisational skills, attention to detail, and experience with MS Office and learning management systems.

Qualifications

• Experience in an administration role, ideally within mining, heavy industry or a compliance-focused environment.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• High attention to detail and accuracy when managing records and reporting requirements.
• Advanced Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience using learning management systems, training databases or safety management systems (desirable).
• Well-developed verbal and written communication skills with the ability to build effective working relationships across all levels of the business.
• A proactive approach to problem solving and continuous improvement.
• The ability to handle confidential information with professionalism and discretion.

Responsibilities

• Review and assist in the preparation and presentation of reports to meet site and corporate requirements.
• Maintain systems for reporting, investigation, notification and recording of incidents and near misses.
• Assist with the monitoring of data quality within the safety database.
• Support & assist in the implementation of annual plans, safety systems, procedures & policies.
• Support sites with data, reporting and system resolution
• Assist GCAA Corporate HST Managers with ad hoc administration requests including purchase requisitions, management of distribution lists, and logistics and resource coordination as some examples.
• Transcribe accurate meeting minutes and prepare for distribution.
• Assist with document controller responsibilities.
• Provide coaching and training to site HST teams in the use of safety databases and systems.

Skills

Organisational skills

Attention to detail

Verbal and written communication

Proactive problem solving

Discretion with confidential info

Microsoft Office proficiency

Tools

Excel

Word

Outlook

Learning management systems

Safety management systems

Job description

Advancing careers. Advancing everyday life.

Glencore is committed to providing an environment that adheres to the Respect at Work Legislation.

Glencore Coal Assets Australia is one of Australia's largest coal producers, operating a diverse portfolio of open cut and underground coal mines across New South Wales and Queensland. Our operations are focused on delivering safe, sustainable and responsible mining while providing quality coal to international export markets.

An exciting opportunity exists for a Health, Safety and Training Administration Officer to join our Health, Safety and Training team. Reporting to the Director of Health, Safety and Training, and located at our Glencore Hunter Valley Office (Bulga), you will provide administrative and systems support to our health, safety and training team.

About The Role

Key responsibilities include:

• Review and assist in the preparation and presentation of reports to meet site and corporate requirements.
• Maintain systems for reporting, investigation, notification and recording of incidents and near misses.
• Assist with the monitoring of data quality within the safety database.
• Support & assist in the implementation of annual plans, safety systems, procedures & policies.
• Support sites with data, reporting and system resolution
• Assist GCAA Corporate HST Managers with ad hoc administration requests including purchase requisitions, management of distribution lists, and logistics and resource coordination as some examples.
• Transcribe accurate meeting minutes and prepare for distribution.
• Assist with document controller responsibilities.
• Provide coaching and training to site HST teams in the use of safety databases and systems.

About You

To be successful in this role, you will ideally possess:

• Previous experience in an administration role, ideally within mining, heavy industry or a compliance-focused environment.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• High attention to detail and accuracy when managing records and reporting requirements.
• Advanced Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience using learning management systems, training databases or safety management systems (desirable).
• Well-developed verbal and written communication skills with the ability to build effective working relationships across all levels of the business.
• A proactive approach to problem solving and continuous improvement.
• The ability to handle confidential information with professionalism and discretion.

The ideal candidate will be motivated, flexible and committed to supporting a culture where safety is our priority. You will demonstrate professionalism and a willingness to contribute to the ongoing success of the Health, Safety and Training function.

What We Offer

• An attractive remuneration package including short-term performance-based bonuses.
• A focus on your career progression through training and development opportunities, tailored development plans and career pathways.
• Access to Glencore's "Fit for Life" program offering health and wellbeing benefits and discounts at over 400 retailers.
• Access to Employee Assistance Program (EAP) services.
• Salary sacrifice options.
• 5 weeks annual leave per year.
• A supportive team environment focused on safety, collaboration and professional growth.

Glencore provides unrivalled career and development prospects, great communities and the opportunity to work with leaders in your field.