Executive Assistant

Archdiocese of Brisbane; Brisbane; On-site; AUD 41,000 - 59,000; Part time

Job summary

Archdiocesan Ministries | Catholic Archdiocese of Brisbane in Brisbane CBD seeks an experienced Executive Assistant to provide confidential executive and administrative support to the Executive Director. The role includes managing schedules, correspondence, meetings and event coordination in a collaborative ministry environment.

You will coordinate the Receptionist, work with internal and external stakeholders, and contribute to parish activities and operational requirements.

Qualifications

• 2+ years of administration or executive support experience.
• Strong written and verbal communication.
• Ability to manage calendars, correspondence and meetings.
• Experience coordinating events and travel.
• Maintain confidentiality and professional discretion.
• Proficiency with MS Office and document management systems.
• Experience with website updates and social media is a plus.
• Commitment to respectful engagement with Aboriginal and Torres Strait Islander peoples.

Responsibilities

• Manage the Executive Director's diary and priorities.
• Coordinate meetings, prepare papers and minutes.
• Arrange travel and accommodation.
• Liaise with parish representatives and external stakeholders.
• Support reception and broader administration.
• Assist with planning and delivery of Archdiocesan events.

Skills

Executive support

Communication

Organisational skills

Event coordination

Stakeholder liaison

Discretion & confidentiality

Calendar management

Team coordination

Education

Undergraduate qualification (desirable)

Tools

Microsoft Office

Document management systems

Website updates

Social media

Job description

Support the Executive Director with executive administration, stakeholder coordination and event planning in a collaborative ministry environment.

02nd November, 2026

Executive Assistant

Location: Brisbane CBD

Employment: Permanent Part-Time - 30 hours per week (Tuesday to Friday)

Organisation: Archdiocesan Ministries | Catholic Archdiocese of Brisbane

About the Archdiocese of Brisbane

The Catholic Archdiocese of Brisbane makes a positive impact on the lives of hundreds of thousands of Queenslanders every week through its network of parishes, schools, ministries and community services. Through service, compassion and stewardship, the Archdiocese is committed to fostering vibrant faith communities, supporting people at all stages of life and making a meaningful contribution to the wider community.

Archdiocesan Ministries works with, inspires and empowers parishes and communities to encounter Jesus and live the joy of the Gospel. The team supports a diverse range of ministries and initiatives across Children and Family, Youth, Adult Formation, Parish Leadership and Inclusion, helping strengthen connections and support communities throughout the Archdiocese.

About the Role

Reporting directly to the Executive Director of Archdiocesan Ministries, you'll provide executive, administrative and confidential support to ensure the effective coordination of the Executive Director's responsibilities. You'll manage schedules, correspondence, meetings, event coordination and administrative priorities while working closely with internal and external stakeholders. You'll also contribute to the wider administration of Archdiocesan Ministries, supporting projects, parish activities and operational requirements.

The role also includes coordinating and supporting the Receptionist, who reports directly to this position. This is a varied and rewarding opportunity for someone who enjoys working with people, takes initiative and thrives in a collaborative environment.

Key Responsibilities

• Manage the Executive Director's diary, appointments, correspondence and competing priorities.
• Prepare reports, briefing notes, meeting papers and executive documentation.
• Coordinate meetings, prepare agendas, take minutes and follow up on actions.
• Arrange travel, accommodation and other executive requirements.
• Liaise with parish representatives, Archdiocesan teams and external stakeholders.
• Maintain confidential records and handle sensitive information with discretion.
• Provide administrative and coordination support for projects, parish activities and ministry initiatives.
• Assist with the planning, coordination and delivery of Archdiocesan events and functions, including event logistics and administrative arrangements.
• Assist with budget monitoring, expenditure information and operational administration.
• Coordinate and support the Receptionist and wider administrative functions.

About You

You'll be a friendly, proactive and highly organised professional who enjoys supporting others and managing competing priorities. You'll bring excellent communication skills, attention to detail and the confidence to work independently while building positive relationships.

To be successful, you'll bring:

• At least two years of experience in administration, executive support or a similar role.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office and document management systems.
• Experience with website updates and social media.
• The ability to handle confidential information professionally and discreetly.
• Initiative, flexibility and a collaborative approach to work.
• An understanding of Aboriginal and Torres Strait Islander peoples, histories and cultures, and a commitment to respectful engagement.
• A demonstrated understanding of and commitment to the mission and values of the Catholic Church.
• A current Paid Blue Card and National Criminal History Check (or the ability to obtain both).
• A relevant undergraduate qualification will be highly regarded but is not essential.

How to Apply

Applications should be submitted via SEEK. We will also process applications received through our official channels (intranet, website or LinkedIn).

Applications close on Monday, 16 November 2026. We encourage interested candidates to submit their applications before the closing date.

The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks, criminal history checks and background referencing for all persons who will engage in direct and regular involvement with children and young people (0-18 years) and/or vulnerable adults. The organisation is fully committed to child safety and has zero tolerance for abuse of children or vulnerable adults.

The Archdiocese of Brisbane is committed to creating an accessible and inclusive environment where all job candidates can fully engage in the recruitment process. We acknowledge and actively support the inclusion, respect and equitable treatment of all people, including but not limited to Aboriginal and Torres Strait Islander peoples, people with disabilities, and people from culturally, religiously and linguistically diverse backgrounds.

If you require any reasonable accessibility adjustments or information in an alternative format during the recruitment process, please contact us to discuss how we can support your participation.

We respect your privacy and confidentiality. Information is shared with other staff only as reasonably necessary to arrange workplace accessibility adjustments.

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