Executive Assistant

Scale-Up Philippines; Australia; Remote; AUD 60,000 - 85,000; Full time

Job summary

Scale Up Philippines is seeking a remote Executive Assistant to support the founder with calendar management, email handling, and coordination across time zones for international partners.

You will also assist with CRM maintenance, research, and social media activity to strengthen the company’s global presence. This role offers growth into business development and market research as the network expands.

Qualifications

• Minimum 2 years in an Executive Assistant or similar role.
• Excellent written and spoken English for international partners.
• Experience managing calendars across multiple time zones.
• Proficiency in Google Workspace and/or Microsoft 365 plus Canva/Zoom/CRM tools.
• Experience running business social media, especially LinkedIn, is a plus.
• Independent, proactive, and discreet with confidential information.

Responsibilities

• Manage founder's calendar, schedule across time zones, and prioritize tasks.
• Organize email and draft professional responses for investors and partners.
• Prepare meeting agendas, briefs, and research; document action items.
• Maintain and organize business documents, NDAs, proposals, and partner files.
• Keep CRM of investors, distributors, and leads up to date.
• Conduct market research to support business development decisions.
• Create and schedule content for LinkedIn and other channels to bolster international presence.
• Support digital marketing activities tied to business development goals.
• Handle confidential information with high discretion.

Skills

Executive support

Calendar management

Time zone coordination

Professional communication

CRM management

Lead generation research

Tools

Google Workspace

Microsoft 365

Canva

Zoom

CRM platforms

Job description

Scale Up Philippines is partnering with an internationally focused business development firm to hire a full-time, remote Executive Assistant. The company works across renewable energy investment, battery manufacturing partnerships, and physical commodity trading, connecting investors, manufacturers, distributors, and trading partners around the world.

You’ll work directly with the company’s founder as their right hand, keeping day-to-day operations organized while supporting the company’s online presence and international partnership efforts. As the business continues to expand its global network, there will be opportunities to grow your role into business development, research, and lead generation.

Key Responsibilities:

• Executive Support: Manage the founder’s calendar, schedule meetings across multiple time zones, and keep priorities and deadlines on track.
• Inbox & Communication Management: Organize and monitor email, draft professional replies, and follow up with investors, partners, suppliers, and buyers on the founder’s behalf.
• Meeting Preparation: Prepare agendas, briefing notes, and background research before calls, and record action items and follow-ups afterward.
• Document Management: Organize and maintain business documents such as proposals, presentations, NDAs, letters of intent, and partner files in a secure, structured system.
• Partner & Contact Tracking: Maintain an organized database or CRM of investors, distributors, trading partners, and leads, keeping notes and statuses up to date.
• Research Support: Conduct research on potential partners, distributors, markets, and companies to support business development decisions.
• Social Media & Online Presence: Manage and maintain the company’s business social media accounts, especially LinkedIn, by creating and scheduling professional content that builds credibility with an international audience.
• Marketing Support: Assist with digital marketing initiatives that support business development and partnership opportunities.
• Confidentiality: Handle sensitive business, financial, and partner information with the highest level of discretion.

Qualifications:

• At least 2 years of experience as an Executive Assistant, Virtual Assistant, or similar role supporting a business owner, founder, or senior executive.
• Excellent written and verbal English, with the ability to communicate professionally with international investors and partners.
• Strong organizational and time management skills, with experience managing calendars across different time zones.
• Proficient in Google Workspace and/or Microsoft 365, plus tools such as Canva, Zoom, and project or CRM platforms.
• Experience managing business social media accounts, particularly LinkedIn, is a strong plus.
• Proactive and resourceful, able to anticipate needs and work independently with minimal supervision.
• Highly discreet, trustworthy, and comfortable handling confidential information.
• Exposure to international trade, energy, investment, or B2B environments is an advantage.
• Experience with lead generation or market research is a plus.

Why Join Scale Up Philippines?

At Scale Up Philippines, we connect talented Filipino professionals with world-class clients who value people as much as results. This one is for someone ready to grow.

If you’re passionate about this position and ready to grow your career with a global team, we’d love to hear from you!

UK-based Company | Project Based | Remote