Executive Assistant

Mitsubishi Motors Australia; Adelaide; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Employee Car Benefit Plan

Vehicle Purchase Discounts

Thrive Employee Benefits Platform

Competitive Salary Package

Wellbeing & Support Programs

Free On-Site Parking

Volunteer Leave

Corporate Health Cover with Medibank

Job summary

Mitsubishi Motors Australia (MMAL) is seeking an Executive Assistant to support the CEO at MMAL Head Office in Adelaide. You will manage complex schedules, travel arrangements, board and management meeting governance, and produce executive documents with discretion and integrity.

Join a dynamic team that values initiative, confidentiality, and professional collaboration. This role offers a permanent full-time path with attractive employee benefits and the chance to influence MMAL's strategic

Qualifications

• Previous experience in a C-suite administration role supporting senior executives.
• Advanced planning and organisational capability, with a proactive approach to priorities.
• Demonstrated ability to build trusted relationships across all organisational levels.
• Experience managing confidential information, records and document controls.
• Ability to balance daily requirements while adapting to changing priorities.
• Strong problem-solving skills and the capacity to meet deadlines.
• Intermediate Microsoft Office skills across Outlook, Word, Excel and PowerPoint.
• Ability to work with systems such as SAP, Concur and Spend Console.

Responsibilities

• Provide high-level administrative support to the CEO, including diary, email and travel management.
• Coordinate travel arrangements and expense reporting for nominated senior executives.
• Manage executive communications and respond appropriately to incoming enquiries.
• Draft and edit correspondence, presentations, reports and other professional documents.
• Coordinate Board meetings, management meetings, workshops, functions and executive events.
• Prepare and distribute agendas, meeting papers and minutes, and maintain effective follow-up systems.
• Maintain governance and office systems, records and document controls.
• Coordinate executive calendars, dealer functions, external visits and support for senior MMC staff on assignment from Japan.
• Develop, implement and monitor annual Functional Plan activities aligned with MMAL's business and strategic plans.

Skills

Executive Assistant

C-suite support

Calendar management

Confidentiality

MS Office

SAP

Concur

Spend Console

Tools

SAP

Concur

Spend Console

Job description

• Based at Mitsubishi Motors Australia Head Office, located at Adelaide Airport
• Full time, permanent role
• Access up to 4x brand new cars with MMAL's unbeatable employee lease rates

Mitsubishi Motors Australia - Driving Australians To Be More Adventurous

Mitsubishi Motors Australia Limited (MMAL), a proud subsidiary of Mitsubishi Motors Corporation headquartered in Tokyo, brings together Japanese precision and Australian ingenuity to deliver vehicles that empower people and businesses to drive their ambition. With 200 employees across Adelaide, Brisbane, Melbourne, Perth, and Sydney, we are united by a shared commitment to innovation, quality, and customer value.

At MMAL, adventure is more than a destination - it's a mindset. It reflects the Australian spirit of exploration, resilience, and aspiration. From the legendary Dakar-winning Pajero to our current range of adventure-ready vehicles, Mitsubishi Motors has always built cars that inspire Australians to go further. That's why our core vision is simple yet powerful: we drive Australians to be more adventurous.

About the Role

The Executive Assistant will provide professional, high-level support to the Chief Executive Officer and coordinate the effective operation of the Office of the CEO. This integral role sits at the centre of executive activity. You will manage complex schedules, travel and communications, coordinate Board and management meetings, prepare executive-level documents and help maintain effective organisational and governance processes.

You will bring a proactive and solutions-focused mindset, anticipating the needs of the CEO and broader Executive team while ensuring priorities, commitments and key activities are seamlessly managed. With a strong sense of integrity, discretion and professionalism, you build trusted relationships and handle sensitive information with absolute confidentiality. Highly organised and dependable, you anticipate requirements, exercise sound judgement and take pride in ensuring every detail is considered and nothing is overlooked.

Core Responsibilities

• Provide high-level administrative support to the CEO, including diary, email and travel management
• Coordinate travel arrangements and expense reporting for nominated senior executives
• Manage executive communications and respond appropriately to incoming enquiries
• Draft and edit correspondence, presentations, reports and other professional documents
• Coordinate Board meetings, management meetings, workshops, functions and executive events
• Prepare and distribute agendas, meeting papers and minutes, and maintain effective follow-up systems
• Maintain governance and office systems, records and document controls
• Coordinate executive calendars, dealer functions, external visits and support for senior MMC staff on assignment from Japan
• Develop, implement and monitor annual Functional Plan activities aligned with MMAL's business and strategic plans

Essential Skills and Experience

• Previous experience in a C-suite administration role supporting senior executives
• Advanced planning and organisational capability, with a proactive approach to priorities
• Demonstrated ability to build trusted relationships across all organisational levels
• Experience managing confidential information, records and document controls
• Ability to balance daily requirements while adapting to changing priorities
• Strong problem-solving skills and the capacity to meet deadlines
• Intermediate Microsoft Office skills across Outlook, Word, Excel and PowerPoint
• Ability to work with systems such as SAP, Concur and Spend Console

Adventure Begins Within

At MMAL, we're committed to helping you grow your career while enjoying meaningful perks that support your lifestyle, wellbeing, and sense of purpose.

Our culture is built on the values of innovation, collaboration, accountability, respect, resilience, and engagement. We foster a diverse and inclusive workplace where every individual is valued for their unique strengths and perspectives. We also believe in giving back. Through our Community Engagement initiatives, employees are encouraged to contribute their time and skills to causes they care about. Our Community Fleet program has supported disaster relief efforts, including partnerships with Disaster Relief Australia and the RSPCA, providing vital mobility in times of need.

Benefits That Drive Your Journey

At MMAL, we're committed to helping you grow your career while enjoying meaningful perks that support your lifestyle, wellbeing, and sense of purpose.

When you join MMAL, you'll gain access to a range of exclusive benefits, including:

• Employee Car Benefit Plan - enjoy access to up to four brand-new Mitsubishi vehicles at an affordable rate, designed to keep you moving
• Vehicle Purchase Discounts - purchase brand-new Mitsubishi vehicles at special employee rates, with extended offers available for your family and friends
• Thrive Employee Benefits Platform - unlock savings and exclusive offers from over 500 retailers across travel, dining, entertainment, and more
• Competitive Salary Package - we believe in rewarding performance with a competitive salary that grows with your career
• Wellbeing & Support Programs - access confidential Employee Assistance Programs and wellbeing initiatives to support your mental, emotional, and physical health
• Free On-Site Parking - convenient and cost-saving parking at our office locations
• Volunteer Leave - take paid time off to support the causes and communities you care about most
• Corporate Health Cover with Medibank - receive a 7% discount on private health insurance through our partnership with Medibank.

We welcome applications from Australian and New Zealand citizens, permanent residents, and individuals with the legal right to work in Australia.

Please note: Applications may be reviewed and progressed prior to the closing date.