Executive Assistant

Randstad - Business Support; Adelaide; On-site; AUD 70,000 - 110,000; Full time

Job summary

Randstad - Business Support supports a leading independent school in Adelaide by providing seasoned Executive Assistant services to the Principal, Deputy Principal, and Business Manager. The role involves managing complex diaries, board communications, and high-level stakeholder engagement.

Applicants should demonstrate discretion, governance experience, and advanced Microsoft 365 skills; WWCC, RRHAN-EC, and First Aid are required or willing to obtain.

Qualifications

• Proven track record in an Executive Assistant or Executive Support role supporting senior leaders.
• Experience with governance, minute taking, and attending board/committee meetings.
• Discretion and confidentiality in handling HR, finance, student issues, and executive communications.
• Ability to calmly resolve high-level complaints and manage parent enquiries.
• Advanced Microsoft 365 skills (Word, Excel, PowerPoint, Outlook, Teams).
• Must hold or be willing to obtain Working with Children Check, RRHAN-EC, and First Aid.

Responsibilities

• Provide proactive executive support to the Principal, Deputy Principal, and Business Manager, managing complex diaries and travel arrangements.
• Prepare agendas, collate and distribute board packs, attend meetings, take minutes, and track actions to meet deadlines.
• Manage high-level parent and community enquiries, triage, and resolve issues with confidentiality.
• Assist with confidential HR administration, staff records, and finance-related tasks.
• Serve as a professional first point of contact for senior leadership and stakeholders.

Skills

Executive support

Calendar management

Minute taking

Discretion

Stakeholder handling

Communication

Tools

Microsoft 365

Job description

• Work Type: Full-Time (Monday - Friday, 37.5 hours/week)

We are currently partnering with a leading independent school to recruit an experienced, highly capable Executive Assistant. Supporting the Principal, Deputy Principal, and Business Manager, you will play a critical operational role as a key point of contact for staff, parents, board members, and external stakeholders.

Key Responsibilities

• Executive Administration & Calendar Management: Provide proactive, high-level administrative support to the Principal, Deputy Principal, and Business Manager, managing complex diaries, inbox triaging, travel arrangements, and expense reconciliations.
• Board & Governance Support: Prepare agendas, collate and distribute board packs, attend board and committee meetings, take accurate minutes, and track action items to ensure compliance deadlines are met.
• School Enquiries & Issue Resolution: Professionally manage, triage, and resolve high-level parent and community complaints, escalating sensitive matters appropriately while maintaining confidentiality and school values.
• HR & Financial Operational Support: Assist the Business Manager and executive team with confidential HR administration, staff records, and finance-related administrative tasks.
• Stakeholder Engagement: Act as a warm, professional first point of contact for senior leadership, handling all interactions with high discretion and professional standards.

Key Requirements

• Experience: Proven track record in an Executive Assistant or Executive Support role supporting senior leaders.
• Governance & Minute Taking: Strong background drafting agendas, attending formal board/committee meetings, and delivering concise, accurate minutes.
• Discretion & Confidentiality: High level of professional maturity, maintaining absolute discretion when managing confidential HR matters, financial documentation, student issues, and executive communications.
• Conflict & Complaint Resolution: Exceptional interpersonal skills with the ability to handle complex parent enquiries and high-level complaints calmly and diplomatically.
• Technical Skills: Advanced proficiency across Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams).
• Clearances: Must hold (or be willing to obtain) a current Working with Children Check (WWCC), RRHAN-EC certification, and First Aid qualifications.

We actively encourage applications from any background.