Executive Assistant

Industry Talent Pty Ltd; City of Brisbane; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Modern Paddington office

Full-time, Monday to Friday

Career growth opportunities

Collaborative culture

Job summary

Industry Talent Pty Ltd is seeking an experienced Executive Assistant to support two senior leaders and their Projects team in a fast-paced property environment. You’ll manage diary schedules, prepare reports, coordinate project documentation and drive efficiencies across systems, acting as the operational backbone of the team.

The role offers a busy, varied workload with opportunities for impact, collaboration with senior stakeholders, and a clear path within a high-performing organisation in

Qualifications

• Previous Executive Assistant, Executive Support or Senior Administration experience.
• Outstanding organisation and attention to detail.
• Strong Microsoft Office skills, particularly Excel and PowerPoint.
• The ability to juggle multiple priorities while remaining calm under pressure.
• A proactive, solutions-focused approach and a genuine desire to make life easier for those around you.

Responsibilities

• Executive support for senior leaders, including diary management, meetings and reporting
• Coordinating project documentation, pricing schedules and sales information
• Preparing reports and presentation material for internal and developer meetings
• Managing project files, documentation and version control
• Supporting the wider sales and project leadership teams with administration and coordination
• Driving efficiencies across internal systems and processes

Skills

Executive Support

Organisation

MS Office

Multitasking

Proactive approach

Tools

Excel

PowerPoint

Job description

Support industry leaders. Be the person who keeps everything moving.

We're partnering with a highly respected, market-leading property business to recruit an exceptional Executive Assistant to support two senior leaders and their Projects team. This is a rare opportunity to join a high-performing organisation where you'll become a trusted right-hand, playing a pivotal role in the delivery of premium property developments.

If you're naturally organised, proactive and thrive in a fast-paced environment where no two days are the same, we'd love to hear from you.

The Opportunity

You’ll be the operational backbone of the Projects team, managing executive support, coordinating project administration, preparing reports, maintaining documentation and ensuring the business runs seamlessly behind the scenes. This is a varied role where you’ll genuinely make an impact.

What You’ll Be Doing

• Executive support for senior leaders, including diary management, meetings and reporting
• Coordinating project documentation, pricing schedules and sales information
• Preparing reports and presentation material for internal and developer meetings
• Managing project files, documentation and version control
• Supporting the wider sales and project leadership teams with administration and coordination
• Driving efficiencies across internal systems and processes

About You

• Previous Executive Assistant, Executive Support or Senior Administration experience
• Outstanding organisation and attention to detail
• Strong Microsoft Office skills, particularly Excel and PowerPoint
• The ability to juggle multiple priorities while remaining calm under pressure
• A proactive, solutions-focused approach and a genuine desire to make life easier for those around you

Experience within property, real estate, project marketing or off-the-plan sales will be highly regarded but isn't essential.

What's On Offer

• Join a highly successful and growing business
• Work alongside experienced, well-respected industry leaders
• Diverse role with plenty of variety and autonomy
• Supportive, collaborative and high-performing culture
• Long-term career growth opportunities
• Modern Paddington office
• Full-time, Monday to Friday position

If you're someone who loves creating order, staying one step ahead and being an indispensable part of a successful team, we'd love to have a confidential conversation with you.