Executive and Project Officer

Government of South Australia; Adelaide; Hybrid; AUD 82,000 - 86,000; Full time

Benefits offered by this job

Salary sacrifice benefits

Employee Assistance Program (EAP)

Fitness Passport program

Free entry to DEW managed Parks

Job summary

The Department for Environment and Water in Adelaide is seeking an Executive and Project Officer to provide confidential executive and administrative support to the Director of Strategic Communications and Engagement.

The role manages the Director's diary, correspondence, records and information systems, coordinates office operations and stakeholder engagements, and offers secretariat support to committees.

Qualifications

• Demonstrated high-level executive support experience.
• Diary, email and correspondence management.
• Strong written communication skills; clear and concise documentation.

Responsibilities

• Provide high-level executive support to the Director of Strategic Communications and Engagement.
• Manage the Director's diary, correspondence and records.
• Coordinate office operations and stakeholder engagements; provide secretariat support to committees.
• Prepare correspondence, reports, presentations and briefing notes; conduct research and minor projects.

Skills

Executive support

Diary management

Written communication

Prioritisation

Stakeholder engagement

Tools

Microsoft Office

AI tools

Job description

Department for Environment and Water

Job reference: 857888

Location: 5000 - ADELAIDE

Job status: Short Term Contract

Eligibility: Open to Everyone

About the Role

The Executive and Project Officer, provides high-quality,responsive and confidential executive and administrative support tothe Director of Strategic Communications and Engagement. The roleis responsible for managing the Director's diary, correspondence,records and information systems, coordinates office operations andstakeholder engagements, and providing secretariat support tocommittees and working groups.

Operating in a dynamic environment, the Executive and ProjectOfficer supports the Director in managing emerging, complex andsensitive matters. The role prepares correspondence, reports,presentations, briefing notes and meeting minutes, undertakesresearch and project activities, delivers minor projects, andprovides a range of business support services that contribute tothe effective operation of the Strategic Communications andEngagement Branch and the achievement of organisationalobjectives.

What can we offer you!

• Working in an organisation that is contributing tosignificant environmental outcomes in the great state of SouthAustralia!
• Be part of a fun, collaborative and supportive team.
• Free entry into DEW managed Parks in South Australia.
• Salary Sacrifice Benefits.
• Access to our Employee Assistance Program (EAP).
• Access to our Fitness Passport Program.
• Meaningful and rewarding career.

Contract: Temporary Backfill Contract for 6months

Essential Criteria (includingqualifications)

• Demonstrated experience providing high-level executivesupport, including diary, email and correspondencemanagement.
• Demonstrated knowledge of South Australian Governmentbusiness management requirements, communication protocols, andMinisterial, Cabinet, Parliamentary and legislativeprocesses.
• Demonstrated understanding, and commitment to, Aboriginalpartnerships, cultural respect and Reconciliationinitiatives.
• Extensive experience in the use of Microsoft Officeapplications, including Outlook, Word, Excel andPowerPoint.
• Experience in, or willingness to learn and apply,artificial intelligence (AI) tools and workflows to improvebusiness processes and service delivery.
• Demonstrates strong written communication skills byproducing accurate, clear and concise documentation, whileensuring all work is thoroughly reviewed for accuracy andcompliance with organisational standards, policies andcommunication protocols.
• Effectively manages competing priorities and deadlineswhile coordinating appointments, meetings and events in anaccurate, timely and professional manner.
• Takes a planned and organised approach to managing work,using available systems and tools to achieve outcomes.
• Identifies and analyses issues and problems, considerspotential causes and implications, and develops practicalsolutions.
• Identifies inconsistencies, discrepancies and gaps ininformation and exercises sound judgement in determiningappropriate action.

Desirable Criteria:Experience workingwith Aboriginal Communities.

Special Conditions

• May be required to participate in emergency preparedness,response and recovery activities required by governmentagencies.
• You must be an Australian citizen, permanent resident, orprovide evidence that you hold a valid working visa that allowsyou to work in Australia.
• This role has been identified as a Position of Trust. Youwill be required to provide a Nationally Coordinated CriminalHistory Check which must be renewed every three years beforeexpiry. DEW will cover the cost of renewal.
• May be required to undertake intra or interstate travel,occasional overnight absences, and work outside of the normalhours of work.

A successful applicant who is not currently employed by theDepartment for Environment and Water will be required to have anoriginal photo identification document sighted and provide a validNationally Coordinated Criminal History Check (NCCHC) issued withinthe last 12 months. This information must be supplied by allapplicants who are shortlisted for interview.

Remuneration: ASO4 ($82,212 min - $86,180 max)p.a.

Enquiries to: Ashley Millar, Manager, First Nations Partnerships andReconciliation
[e-mail]
0456 782 431

The Department for Environment and Water is committed tobuilding a diverse and inclusive workplace. We encourageapplications from people with diverse backgrounds including allages and gender identities, Aboriginal and Torres Strait Islander,people with disability, culturally and linguistically diverse andLGBTIQA+.

Applications close: 29/09/202611:00 PM

Attachments

• ASO4 P54749 Executive and Project Officer - RD.pdf
• Pre-Employment-Declaration_240522.pdf

Flexibility Statement

The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.