Executive and Ministerial Support Officer

Department of Primary Industries and Regions; Adelaide; On-site; AUD 75,000 - 95,000; Full time

Job summary

Department of Primary Industries and Regions (PIRSA) in Adelaide seeks an Executive and Ministerial Support Officer to provide confidential executive support within the Office of the Chief Executive. You will liaise with ministerial offices, government agencies and industry, while coordinating briefings, reports and key documents.

The role requires strong prioritisation, professional communication and discretion, with the ability to work independently and collaboratively across divisions.

Qualifications

• Experience providing confidential, secretarial and administrative support to Executive Management or senior leaders in a complex environment.
• Ability to prioritise multiple tasks and meet tight deadlines.
• Strong communication and relationship-building with government, industry and executives.

Responsibilities

• Provide high-level confidential administrative and project support to the Office of the Chief Executive.
• Act as a professional interface between senior leaders, ministerial offices, agencies and industry stakeholders.
• Coordinate and deliver briefings, reports and strategic documents for timely decision-making.
• Collaborate across divisions to progress priorities and deliver outcomes.
• Triages urgent actions and manages competing priorities with discretion.
• Support projects, events and ministerial processes through research and stakeholder engagement.

Skills

Confidential support

Executive support

Prioritisation

Communication

Analytical thinking

Independent worker

Discretion

Job description

Executive and Ministerial Support Officer

We have an opportunity for an Executive and Ministerial Support Officer to be part of our Office of the Chief Executive within the Department of Primary Industries and Regions.

This is an exciting opportunity to work at the heart of the department, supporting executive leadership, contributing to high-profile government priorities, and building valuable relationships across government and industry.

How You'll Make a Difference

• Provide high-level confidential administrative and project support services to the Office of the Chief Executive, supporting executive leadership and contributing to key organisational outcomes.
• Become an essential and highly professional point of contact, building connections across the department and acting as an important interface between senior leaders, ministerial offices, government agencies and industry stakeholders.
• Coordinate and deliver high-quality briefings, reports and other strategic and operational documents, helping leaders make informed and timely decisions.
• Work collaboratively with Executive, Senior Management and staff within all divisions of the Department to progress priorities, manage commitments and deliver outcomes.
• Exercise sound judgement by triaging urgent and important actions, resolving competing priorities and ensuring critical matters are progressed efficiently.
• Support projects, events and ministerial processes through research, analysis and stakeholder engagement that contributes to the success of the Office of the Chief Executive.

About You

• Experience providing confidential, secretarial, administrative and clerical service to Executive Management, or supporting senior leaders in a similarly complex environment.
• Proven ability to prioritise, manage multiple tasks and resolve conflicting demands while delivering high-quality outcomes and meeting tight deadlines.
• Strong communication and relationship-building skills, with the ability to maintain effective working relationships across government, industry and executive stakeholders.
• Experience preparing correspondence, reports, briefings and advice, with the ability to gather information, undertake analysis and present clear recommendations.
• A proactive approach, with the ability to anticipate problems and take decisive action, work independently and contribute positively within a collaborative team environment.
• Sound judgement and professionalism, including the ability to exercise tact and discretion and confidently manage sensitive matters with integrity and confidentiality.

About Us

South Australia is internationally recognised for the quality of its agriculture, food, and wine. Our regions are the backbone of our state and the economic powerhouse that drives prosperity for all South Australians.

The Department of Primary Industries and Regions (PIRSA) is a key economic development agency working in partnership with our primary industries, regional stakeholders and across all levels of government to advance the prosperity and sustainability of South Australia's primary industries and regional communities.

We are a passionate team of around 800 people working across metropolitan and regional South Australia to develop and protect our state's regions and food, wine, aquaculture, fisheries, forestry, grains, livestock, dairy and horticulture industries.

Our Commitment to Diversity

The Department of Primary Industries and Regions is an equal opportunity employer and is committed to building a diverse and inclusive workplace. We embrace diversity and welcome applications from all people, irrespective of culture, faith, sexual orientation, gender identity, disability, or age.

Special Conditions

Successful applicant will be required to satisfactorily complete a National Police Check (NPC) prior to being made an offer of employment.

12-month opportunity available.

Full-time, 37.5 hours per week.

Requirements

• Possession of a current driver's licence and willingness to drive.
• Out of hours work and inter / intrastate travel may be required.
• Australian residency or current works permit is required (responsibility of applicant to provide evidence of a current work permit).
• You acknowledge your work, health and safety obligations and our expectations when applying for a role.
• The incumbent will be required to undertake emergency management training and must be willing to participate in emergency preparedness, response and recovery activities required by government agencies.

Flexibility Statement

The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.