Executive Administrator to Director – Property Services

seek.com.au; Toowoomba Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

seek.com.au is seeking an exceptional Executive Administrator to support the Company Director in Toowoomba. You will manage priorities, client communications and the day-to-day administration for a high-performing property team.

Ideally you have EA/PA experience in real estate or professional services, strong organisational and communication skills, and the ability to handle confidential matters in a fast-paced environment.

Qualifications

• Previous EA/PA or senior admin experience
• Experience in real estate or professional services desirable
• Excellent organisational and time management
• Outstanding attention to detail
• Strong written and verbal communication
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, energetic and positive approach
• Confident with high-value clients and confidentiality
• Strong computer skills including MS Office and CRM

Responsibilities

• Provide comprehensive executive and administrative support
• Manage the Director’s diary, appointments and daily priorities
• Coordinate and monitor tasks, commitments and important deadlines
• Liaise professionally with clients, vendors, purchasers, solicitors and other professional advisers
• Prepare correspondence, reports, presentations and client communications
• Assist with the administration of commercial property sales and leasing transactions
• Maintain accurate client and property information within the CRM
• Coordinate meetings, documentation and follow-up actions
• Proactively ensure important matters are progressed and nothing is overlooked
• Help create an organised and highly responsive experience for both the Director and clients

Skills

EA experience

Property industry

Organisational skills

Attention to detail

Communication skills

Multitasking

Confidentiality

Tools

MS Office

CRM systems

Job description

seek.com.au is seeking an exceptional Executive Administrator to support the Company Director in Toowoomba. You will manage priorities, client communications and the day-to-day administration for a high-performing property team.

Ideally you have EA/PA experience in real estate or professional services, strong organisational and communication skills, and the ability to handle confidential matters in a fast-paced environment.