Executive Administrative Assistant – Anaesthetics

Barwon Health; Victoria; On-site; AUD 65,000 - 95,000; Full time

Job summary

Caterpillar is seeking an experienced administrative professional to provide high-level support and coordination for a director-level team in Australia. The role focuses on managing communications, schedules, and documentation to keep operations running smoothly.

The ideal candidate will have strong MS Office skills, meticulous attention to detail, and the ability to handle multiple tasks with accuracy in a fast-paced environment. This position is based in Victoria.

Qualifications

• Provides administrative support and coordination for a team of people, typically at Director level.
• Maintains vacation schedules and master schedule of whereabouts for staff.
• Typing and distributing communications, meeting minutes and presentations for staff.

Responsibilities

• Answering telephone, taking messages and answering routine questions.
• Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
• Assisting in payments, expense processing, and charge card reconciliation.

Skills

Administrative support

Coordination

Multitasking

Tools

Microsoft Office

Job description

Caterpillar is seeking an experienced administrative professional to provide high-level support and coordination for a director-level team in Australia. The role focuses on managing communications, schedules, and documentation to keep operations running smoothly.

The ideal candidate will have strong MS Office skills, meticulous attention to detail, and the ability to handle multiple tasks with accuracy in a fast-paced environment. This position is based in Victoria.