Executive & Administration Support

Northbourne Group; Brisbane; Remote; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible hours

Remote or on-site option

Contract-based engagement

Job summary

Northbourne Group is seeking an organised and proactive administrator to support the Group CEO across the group. You will handle board papers, agendas, and minutes, coordinate meetings and travel, and help document processes and set up systems to scale the business.

The role requires strong English writing, discretion with confidential information, and experience with Asana and Google Workspace. Remote-friendly with options for on-site or shared workspace arrangements.

Qualifications

• Experience in administration or executive support role.
• Strong professional English writing and attention to detail.
• Ability to work on own initiative and as part of a team.
• Confidential information handling.
• Based in Australia with full working rights.
• Familiarity with project management tools like Asana.
• Experience using Google Workspace and Mac environments.
• Exposure to governance or board support.

Responsibilities

• Support the Group CEO with administration and day-to-day tasks.
• Prepare board papers, agendas and minutes for board meetings.
• Coordinate meetings, take notes and manage tasks in the PM system (Asana).
• Coordinate travel and bookings for CEO, board and leadership team.
• Contribute to reviewing and implementing systems and processes.
• Document processes and set up files and systems for the organisation.
• Assist with research for tenders and proposals.
• Manage shared inbox and source/upload receipts for accounts.

Skills

Administration experience

Executive support

High English writing accuracy

Independent work

Discretion and confidentiality

Organisational skills

Google Workspace

Asana

Mac experience

Brisbane proximity

Tools

Asana

Google Workspace

Mac OS

Job description

This role supports the Group CEO with administration and projects across the group, so that they can focus on leading the business.

Day-to-day, you'll prepare board papers, coordinate meetings and travel, and keep tasks and briefs moving. You'll also manage the shared inbox and accounts receipts, and help the business scale by documenting processes, setting up systems and assisting with research for tenders and proposals.

This is a 6-month contract with the option to extend. The workload is equivalent to full-time, but we're flexible and happy to work out hours that suit us both. Most of the work happens during normal business hours, but some flexibility is needed for occasional work outside those hours, such as around board meetings and, if needed, a few events.

We welcome applications from independent contractors as well as people looking for fixed-term employment.

Key responsibilities

• Support the Group CEO with administration and take day-to-day operational tasks off their plate
• Compile board papers, agendas and minutes for board meetings across our business units
• Coordinate meetings, take notes and add tasks and briefs to our project management system (Asana)
• Coordinate travel and bookings for the CEO, board and leadership team
• Provide input into reviewing and implementing systems and processes
• Document processes and set up files and systems for use across the organisation
• Assist with research for tenders and proposals
• Manage the shared company inbox and source and upload receipts for accounts

About you

You're organised, practical, proactive and happy to work things out. When a task is new to you, you ask the right questions, find a way through and keep moving.

• Experience in an administration, executive support or similar role
• Strong professional English writing skills and attention to detail
• The ability to work on your own initiative and as part of a team
• Sound judgement with sensitive and confidential information
• Be based in Australia and have full working rights
• Familiarity with Asana or other project management tools
• Experience with Google Workspace (Docs, Sheets, Drive)
• Experience working on a Mac
• Exposure to board or governance support
• A base in or near Brisbane, so you can work alongside the Group CEO when needed

About us

Northbourne Group is an Australian hospitality operations partner. We run food and beverage operations across major venues, events, festivals, cultural institutions and public spaces, from GIO Stadium and Manuka Oval in Canberra to the Sydney Opera House, Riverstage in Brisbane and festivals across the country.

We are privately owned and director-led, with the systems of a national operator and the hands-on approach of an independent Australian business. Our Group CEO is based in Brisbane, and our leadership and operational teams work across Sydney, Canberra, Brisbane and Melbourne.

Work remotely from anywhere on Australia's east coast, with the option to work with the team on-site or from a shared workspace

Direct exposure to the Group CEO and the organisational boards, with a close view of how a growing group of companies is run and governed

Variety across a national business that spans permanent venues, cultural institutions and some of Australia's biggest events and festivals

A chance to shape how we work by helping set up the systems and processes the business will use as it scales

Flexibility in how you're engaged, as a fixed-term employee or on contract, with hours we can discuss

A practical, people-first culture where you're trusted to take ownership and solve problems