Business Support Coordinator

T+O+M Executive; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

12-month FTC

Christmas shutdown benefits

Excellent onboarding

Job summary

T+O+M Executive in Sydney is seeking a collaborative Team Assistant to support senior leaders across enterprise strategy, transformation and value creation initiatives.

This role blends traditional PA duties with stakeholder engagement, process improvement and AI-enabled efficiency. It offers a hybrid work setup and a 12-month FTC with strong onboarding and a supportive culture.

Qualifications

• Experience supporting multiple stakeholders within a corporate environment.
• Highly organized, adaptable, and able to manage competing priorities.
• Proactive mindset with a track record of improving processes and creating positive team experiences.

Responsibilities

• Complex diary and meeting coordination for senior leaders.
• Travel management and logistics.
• Leadership meetings and governance support.
• Coordinating team events, workshops and offsites.
• Supporting onboarding and team engagement initiatives.
• Liaising with internal and external stakeholders.
• Preparing presentations and meeting materials.
• Managing competing priorities in a fast-paced environment.
• Identifying opportunities to improve processes and ways of working.

Skills

Multistakeholder support

Stakeholder management

Event coordination

Communication

Adaptability

Proactive mindset

Team collaboration

Digital tools

Tools

AI tools

Job description

I'm partnering with a highly regarded organisation undergoing significant strategic and transformation initiatives across the business.

This is an opportunity to join a collaborative and high-performing team supporting senior leaders at the heart of enterprise-wide strategy, transformation and value creation initiatives.

More than a traditional Team Assistant role, this position plays a key role in keeping leaders, teams and projects running smoothly while contributing to a positive and connected team culture.

What you'll be doing

You'll provide support across a broad range of activities including:

• Complex diary and meeting coordination
• Travel management and logistics
• Leadership meetings and governance support
• Coordinating team events, workshops and offsites
• Supporting onboarding and team engagement initiatives
• Liaising with internal and external stakeholders
• Preparing presentations, meeting materials and documentation
• Managing competing priorities in a fast-paced environment
• Identifying opportunities to improve processes and ways of working

This is a role for someone who enjoys variety, likes being the go-to person and takes pride in helping others succeed.

About you

We're looking for someone who has experience supporting multiple stakeholders within a corporate environment and enjoys being the person who keeps everything running smoothly behind the scenes. You'll be highly organised, adaptable and comfortable managing competing priorities while building strong relationships with senior leaders and colleagues across the business. Just as importantly, you'll bring a proactive mindset, enjoy taking ownership and be someone who naturally looks for ways to improve processes and create positive team experiences. We're looking for a collaborative individual who is happy to roll up their sleeves, contribute ideas and embrace new technologies, including AI tools, to work smarter and drive efficiencies.

Backgrounds that could be a great fit

• Team Assistant
• Executive Assistant
• Personal Assistant
• Business Support Coordinator
• Team Coordinator
• Operations Coordinator

Experience within financial services, superannuation, insurance, consulting or other corporate environments will be highly regarded.

Why this opportunity stands out

• Support respected senior leaders
• 12 month FTC - Maternity leave cover
• Exposure to strategy and transformation initiatives
• Hybrid working environment (2/3 days from home)
• Strong team culture and collaborative support network
• Opportunity to contribute ideas and drive continuous improvement
• Sydney CBD location
• Excellent onboarding and team support
• Christmas shutdown benefits

This is an ideal opportunity for someone looking to step into a broader support role with greater exposure, responsibility and stakeholder engagement while working alongside leaders who value initiative, collaboration and fresh thinking.