Executive Admin & Support for COO

Ausdocs Group; Brisbane; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Senior leadership access

Varied role

Supportive team

Albion location

Experience-based pay? (Remuneration)

Job summary

Ausdocs Group, a growing medical organisation, is seeking an Administration & Executive Support Officer in Albion to work closely with the COO. You will handle inbox and calendar management, prepare drafts, arrange travel, prepare documents and support onboarding and recruitment admin.

Ideal candidates have at least three years in administration or PA roles, strong IT and communication skills, and a proactive, discreet, detail-oriented mindset.

Qualifications

• 3+ years in administration, PA, or similar support role.
• Strong IT skills with Microsoft Outlook, Word, Excel, PowerPoint.
• Excellent written and verbal communication; professional correspondence.
• Strong organisation and prioritisation; attention to detail.
• Initiative, good judgement, and ability to work independently.
• Discretion and professionalism with confidential information.
• Practical, collaborative approach; comfortable communicating with clinicians and managers.

Responsibilities

• Provide direct administrative support to the COO, managing inbox, calendar and priorities.
• Review incoming correspondence and prepare draft responses for review.
• Coordinate meetings, prepare information, record actions and follow up items.
• Manage travel bookings, accommodation and itineraries.
• Prepare and maintain documents, presentations, spreadsheets, and records.
• Support onboarding, including insurances, utilities and admin requirements.
• Assist with recruitment administration and liaise with practice managers.
• Process expense claims and assist with credit card reconciliations.
• Support projects and simplify recurring admin tasks.

Tools

PRODA

Zoom Workplace

Smartsheet

Best Practice

Cubiko

Job description

Ausdocs Group, a growing medical organisation, is seeking an Administration & Executive Support Officer in Albion to work closely with the COO. You will handle inbox and calendar management, prepare drafts, arrange travel, prepare documents and support onboarding and recruitment admin.

Ideal candidates have at least three years in administration or PA roles, strong IT and communication skills, and a proactive, discreet, detail-oriented mindset.