Executive Admin & Operations Coordinator - Ballina (Onsite)

Transport for NSW; Ballina Shire; On-site; AUD 89,000 - 98,000; Full time

Job summary

Transport For NSW in Ballina is seeking an experienced Administrative Assistant to deliver reliable day‑to‑day support to executives, managers and their teams. This role will coordinate diaries and meetings, manage correspondence, prepare documents, maintain records and assist with procurement and invoicing in a fast‑paced, onsite environment at the Ballina Depot.

You will support efficient office operations and quality service delivery as priorities shift, in a professional setting where

Qualifications

• Strong organisational skills and attention to detail.
• Experience in administrative, office support or coordination roles.
• Ability to manage competing tasks in a high‑volume environment.

Responsibilities

• Diary and meeting coordination for executives and managers.
• Manage correspondence, prepare documents and maintain records.
• Assist with procurement and invoicing and support office operations.

Skills

Diary management

Meeting coordination

Procurement

Invoicing

Administrative support

Coordination

Digital tools

Attention to detail

Communication

Tools

MS Office Suite

Record keeping software

Job description

Transport For NSW in Ballina is seeking an experienced Administrative Assistant to deliver reliable day‑to‑day support to executives, managers and their teams. This role will coordinate diaries and meetings, manage correspondence, prepare documents, maintain records and assist with procurement and invoicing in a fast‑paced, onsite environment at the Ballina Depot.

You will support efficient office operations and quality service delivery as priorities shift, in a professional setting where