Administration Support Officer- Ballina

Transport for NSW; Ballina Shire; On-site; AUD 89,000 - 98,000; Full time

Job summary

Transport For NSW in Ballina is seeking an experienced Administrative Assistant to deliver reliable day‑to‑day support to executives, managers and their teams. This role will coordinate diaries and meetings, manage correspondence, prepare documents, maintain records and assist with procurement and invoicing in a fast‑paced, onsite environment at the Ballina Depot.

You will support efficient office operations and quality service delivery as priorities shift, in a professional setting where

Qualifications

• Strong organisational skills and attention to detail.
• Experience in administrative, office support or coordination roles.
• Ability to manage competing tasks in a high‑volume environment.

Responsibilities

• Diary and meeting coordination for executives and managers.
• Manage correspondence, prepare documents and maintain records.
• Assist with procurement and invoicing and support office operations.

Skills

Diary management

Meeting coordination

Procurement

Invoicing

Administrative support

Coordination

Digital tools

Attention to detail

Communication

Tools

MS Office Suite

Record keeping software

Job description

Organisation/Entity: Transport For NSW

Job category: Administration & Office Support

Job location: Ballina, NSW, AU, 2478

Job reference number: 111234

Employment type: Permanent Full-Time

Salary range: $88781.0-$97654.0

About You

You’re agile, keen and open to meaningful work and opportunities that come your way.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you'll work as part of a team delivering administrative and executive support within the Ballina Depot, this role will see you provide reliable day‑to‑day support to executives, managers and their teams. This includes diary and meeting coordination, managing correspondence, preparing documents, maintaining records, and assisting with procurement and invoicing.

You will support efficient office operations and quality service delivery in a fast‑paced, professional environment where priorities can change.

For more information on this position and business unit, view the role description and information pack. PLEASE NOTE THAT THIS IS AN ONSITE ROLE BASED IN BALLINA

Your strong organisational skills, attention to detail, and clear communication, formed across administrative, office support, or coordination roles, will see you manage competing tasks, maintain accurate information, and contribute to positive business outcomes.

You’re recognised as dependable and professional, skilled at managing administrative processes, and experienced in using digital tools to support effective and collaborative ways of working.

Your attention to detail, resilience, ability to think on the run and manage competing priorities in a high volume environment are essential.

You’re recognised as a high energy, can do person, flexible and adaptable, skilled at organising and delivering results, and experienced in an operational environment.

You possess high level admin and coordination experience.

Who We Are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

Join us

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers. This is an in-person, on‑site role.

Job Segment:

Administrative Assistant, Procurement, Web Design, Developer, Administrative, Operations, Creative, Technology

Closing Date

Applications close 11:59 PM on Monday 21 September 2026.

Inclusion

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal People or Supporting People with Disability for more information or speak to your talent team member to arrange any adjustments to how you interact with us.