Administration Support Officer

NSW Public Service Commission; Ballina Shire; On-site; AUD 89,000 - 98,000; Full time

Job summary

Transport for NSW in Ballina is seeking an Administration Support Officer to join the Ballina Depot, delivering administrative and executive support to managers and teams onsite. You will coordinate diaries and meetings, manage correspondence, prepare documents, maintain records, and assist with procurement and invoicing, underpinning efficient, high-quality service delivery in a fast-paced environment.

This is an on-site, Ballina-based role requiring strong organisational skills and the ability

Qualifications

• Strong organisational skills and attention to detail.
• Experience in administrative, office support or coordination roles.
• Ability to manage competing tasks and priorities.

Responsibilities

• Diary and meeting coordination, managing correspondence, preparing documents, maintaining records.
• Assisting with procurement and invoicing and supporting executives and teams.

Job description

Administration Support Officer- Ballina

Organisation/Entity: Transport For NSW

Job category: Administration & Office Support

Job location: Ballina, NSW, AU, 2478

Job reference number: 111234

Employment type: Permanent Full-Time

Salary range: $88781.0-$97654.0

You’re agile, keen and open to meaningful work and opportunities that come your way.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you'll work as part of a team delivering administrative and executive support within the Ballina Depot, this role will see you provide reliable day‑to‑day support to executives, managers and their teams. This includes diary and meeting coordination, managing correspondence, preparing documents, maintaining records, and assisting with procurement and invoicing.

You will support efficient office operations and quality service delivery in a fast‑paced, professional environment where priorities can change.

PLEASE NOTE THAT THIS IS AN ONSITE ROLE BASED IN BALLINA

About you

Your strong organisational skills, attention to detail, and clear communication, formed across administrative, office support, or coordination roles, will see you manage competing tasks, maintain accurate information, and contribute to positive business outcomes.

You’re recognised as dependable and professional, skilled at managing administrative processes, and experienced in using digital tools to support effective and collaborative ways of working.

Your attention to detail, resilience, ability to thinkon the runand manage competing priorities in a high volume environment are essential.

You’re recognised as a high energy, can doperson, flexible and adaptable, skilled at organising and delivering results, and experienced in an operational environment.

You possess high level admin and coordination experience.

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers .

This is an in-person, on-site role.

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal People or Supporting People with Disability for more information or speak to your talent team member to arrange any adjustments to how you interact with us.

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Transport acknowledges the Aboriginal people of the country on which we work, their traditions, culture and a shared history and identity. We also pay our respects to Elders past and present and recognise the continued connection to country.