Executive Admin & Office Operations Lead (Contract)

Cleared ICT; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Cleared Recruitment is supporting a leading global organisation within the aerospace and defence sector in the search for a Business Administration Officer to join their Sydney team. This is a great opportunity for an organised and proactive administrator looking to work in a fast-paced corporate environment supporting senior leadership and day-to-day office operations.

You will provide business and administrative support across the Sydney office, working closely with the CEO, senior managers

Qualifications

• Previous experience in administration, office support, executive assistant, or business support roles.
• Strong organisational and time management skills.
• Excellent communication and stakeholder engagement abilities.
• Ability to manage multiple priorities in a busy environment.
• Experience with SAP or similar systems is highly regarded.
• Defence, government, engineering, or professional services experience is advantageous.

Responsibilities

• Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current of necessary company news and information.
• Managing CEO and Senior Managers diary, travel bookings and expense claims.
• Provide assistance to the Senior Managers as necessary including travel bookings.
• Ensuring all approved Company subscriptions are current.
• Ensuring all customer invoices are paid within trading terms.
• Coordinate special events and functions for the organisation.
• Perform reception duties. Being the initial point of contact for visitors and play an important part in setting a positive first impression.
• Provide support to, and perform, the required activities of the of the various business units.
• Ensure time requirements are met for processing purchase requests on SAP.
• Assist with the compilation of reports as required by the Company.
• Provide support to meetings and hospitality activities as required.
• Attend meetings, taking notes/formal minutes as required and report back to the Senior Management Team.

Skills

Administration experience

Organisational skills

Stakeholder engagement

Time management

SAP experience

Defence/government experience

Tools

SAP

Job description

Cleared Recruitment is supporting a leading global organisation within the aerospace and defence sector in the search for a Business Administration Officer to join their Sydney team. This is a great opportunity for an organised and proactive administrator looking to work in a fast-paced corporate environment supporting senior leadership and day-to-day office operations.

You will provide business and administrative support across the Sydney office, working closely with the CEO, senior managers