Executive Admin & Coordination Officer (Seasonal)

Theircare Pty Ltd; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

The Administration Support Officer role at Theircare Pty Ltd supports the Executive Director implementing Thriving Kids across Victoria. You will help keep priorities, meetings, information and day-to-day activities organised as the reform is established.

Based in Coburg or Footscray with a fixed-term appointment, the role requires proactive coordination, strong written and verbal communication, and the ability to manage confidential information within a busy department.

Qualifications

• Experience providing administrative and coordination support in a busy environment.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Clear and confident written and verbal communication.
• Ability to build positive working relationships with senior leaders and stakeholders.

Responsibilities

• Provide administrative and coordination support to the Executive Director, including diary management, meetings, correspondence and briefing materials.
• Coordinate meeting papers, agendas, minutes, actions and follow-up activities.
• Monitor key actions, priorities and deadlines and escalate as required.
• Prepare and coordinate reports, briefings, correspondence, presentations and other documents.
• Coordinate information from regional teams and stakeholders to support planning, reporting and implementation.
• Support forums, workshops and activities associated with Thriving Kids implementation.
• Undertake corporate administration including records management and travel administration.

Skills

Diary management

Coordination

Communication skills

Handling confidential information

Microsoft Office

Job description

The Administration Support Officer role at Theircare Pty Ltd supports the Executive Director implementing Thriving Kids across Victoria. You will help keep priorities, meetings, information and day-to-day activities organised as the reform is established.

Based in Coburg or Footscray with a fixed-term appointment, the role requires proactive coordination, strong written and verbal communication, and the ability to manage confidential information within a busy department.