Exams Coordinator — Shape Exam Experience & Student Success

Holmesglen Institute; Melbourne; On-site; AUD 71,000 - 77,000; Full time

Benefits offered by this job

Onsite parking

Employee Assistance Program

Wellbeing initiatives

Paid parental leave

Flexible work arrangements

Professional development

Job summary

Holmesglen Institute is seeking an Exams Coordinator at Chadstone Campus to lead planning and delivery of examination services. You will coordinate schedules, manage logistics, and oversee invigilators, ensuring compliant, smooth exams.

Applicants should have a degree or diploma in Business Administration or equivalent experience, plus strong organisational, communication and stakeholder-management skills. The role is full-time, fixed-term until 21 September 2027, onsite with parking.

Qualifications

• Strong organisational skills and ability to manage competing priorities.
• Excellent communication and customer service for diverse stakeholders.
• Experience coordinating or leading teams in an education/admin setting.
• Knowledge of administrative processes and compliance requirements in exams/utilities.

Responsibilities

• Coordinate end-to-end examination scheduling and timetabling.
• Oversee exam logistics, venue arrangements and special requirements.
• Lead, train and support invigilators to ensure a positive exam experience.
• Ensure processes comply with policies and regulatory requirements.
• Build relationships with students, staff and stakeholders for exam matters.

Skills

Organisational skills

Communication

Team coordination

Administrative processes

Problem solving

Education

Degree or Diploma in Business Administration

Job description

Holmesglen Institute is seeking an Exams Coordinator at Chadstone Campus to lead planning and delivery of examination services. You will coordinate schedules, manage logistics, and oversee invigilators, ensuring compliant, smooth exams.

Applicants should have a degree or diploma in Business Administration or equivalent experience, plus strong organisational, communication and stakeholder-management skills. The role is full-time, fixed-term until 21 September 2027, onsite with parking.