Exams Coordinator

Holmesglen Institute; Melbourne; On-site; AUD 71,000 - 77,000; Full time

Benefits offered by this job

Onsite parking

Employee Assistance Program

Wellbeing initiatives

Paid parental leave

Flexible work arrangements

Professional development

Job summary

Holmesglen Institute is seeking an Exams Coordinator at Chadstone Campus to lead planning and delivery of examination services. You will coordinate schedules, manage logistics, and oversee invigilators, ensuring compliant, smooth exams.

Applicants should have a degree or diploma in Business Administration or equivalent experience, plus strong organisational, communication and stakeholder-management skills. The role is full-time, fixed-term until 21 September 2027, onsite with parking.

Qualifications

• Strong organisational skills and ability to manage competing priorities.
• Excellent communication and customer service for diverse stakeholders.
• Experience coordinating or leading teams in an education/admin setting.
• Knowledge of administrative processes and compliance requirements in exams/utilities.

Responsibilities

• Coordinate end-to-end examination scheduling and timetabling.
• Oversee exam logistics, venue arrangements and special requirements.
• Lead, train and support invigilators to ensure a positive exam experience.
• Ensure processes comply with policies and regulatory requirements.
• Build relationships with students, staff and stakeholders for exam matters.

Skills

Organisational skills

Communication

Team coordination

Administrative processes

Problem solving

Education

Degree or Diploma in Business Administration

Job description

Holmesglen Institute is a leading provider of vocational and higher education in Victoria, with over 40 years of experience and 140,000 graduates. As one of the largest government-owned TAFEs, we offer 600+ courses across multiple campuses, including Chadstone, Moorabbin, Glen Waverley, Eildon, and Melbourne's CBD. Our hands-on learning approach is supported by state-of-the-art facilities and strong industry partnerships, ensuring students gain the skills needed for successful careers. We foster a supportive, inclusive environment that encourages both staff and students to grow, innovate, and make a positive community impact.

The Opportunity:

• Full-Time | Fixed-Term contract of employment until 21/09/2027.
• PW4 $70,975 - $77,063 per annum pro rata + 12% super + leave loading (dependent on qualifications and experience).
• Chadstone Campus – onsite parking with close proximity to public transport.

The Registrar's Department is at the heart of the student experience at Holmesglen, delivering essential academic administration services from enrolment through to graduation. Working closely with students, staff and stakeholders, the team ensures student records, timetabling, graduations and academic processes are managed efficiently, accurately and in line with regulatory requirements. As a key part of the Engagement and Support portfolio, the department plays a vital role in supporting student success and maintaining service excellence across the Institute.

We're seeking a highly organised and proactive Exams Coordinator to lead the planning and delivery of examination services across Holmesglen. This role is responsible for coordinating exam schedules and logistics, supporting students and staff, managing a team of invigilators, and ensuring examinations are conducted in compliance with institutional requirements. You'll also play a key role in driving continuous improvement and delivering a positive exam experience for all stakeholders.

As an Exams Coordinator, you will:

• Coordinate the end-to-end examination process, including exam scheduling and timetabling.
• Oversee examination logistics, venue arrangements and special examination requirements to ensure exams run smoothly.
• Lead, train and support a team of invigilators to deliver a consistent and positive examination experience.
• Ensure examination processes comply with institutional policies, procedures and regulatory requirements.
• Build strong relationships with students, staff and key stakeholders, providing advice and support on examination matters.

To be successful, you’ll have:

• Strong organisational skills, with the ability to manage competing priorities and meet critical deadlines.
• Excellent communication and customer service skills, with the ability to work effectively with a diverse range of stakeholders.
• Experience coordinating or leading teams and fostering collaborative working relationships.
• Knowledge of administrative processes and compliance requirements, ideally within an examination or education-related environment.
• Strong analytical and problem-solving skills, with a focus on continuous improvement and service excellence.
• A degree or diploma in Business Administration, or relevant experience in a similar role.

WWCC and Police Check:

Appointment to this position is dependent on obtaining a Victorian 'employee' Working with Children Check, and a valid Police Check within the last 12 months.

Our commitment to you:

• Our team benefits from a range of wellbeing initiatives, access to the Employee Assistance Program, and opportunities for professional and career development.
• We also offer paid parental leave and flexible work arrangements to support a healthy work-life balance.

Holmesglen is a child safe and equal opportunity employer. We are dedicated to attracting, retaining and developing our people. We value diversity in our workforce and encourage people from all backgrounds, abilities, and identities to apply for roles within our organisation, including the Aboriginal and/or Torres Strait Islander community.

Applications for this position close on 11:59 pm Thursday 29th of October 2026.