Events Specialist

Hamilton Island Enterprises; Hamilton Island; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Subsidised furnished accommodation

Employee discounts

Job summary

Hamilton Island Enterprises is seeking an experienced Events Specialist to join our Business Events team on Hamilton Island. You will coordinate corporate events, conferences and incentive programs, from planning through on-site delivery.

Work with clients, suppliers and internal teams to produce seamless experiences across the island’s venues. Strong organisational, communication and problem-solving skills are essential; RSA and a valid driver's licence are required.

Qualifications

• Experience coordinating corporate events, conferences or hospitality operations.
• Strong organisational skills to manage multiple events, deadlines and stakeholders.
• Experience preparing event documentation, coordinating suppliers and logistics.
• Proficiency in Microsoft Office and event management or CRM systems.
• Excellent communication, relationship-building and problem-solving skills.
• Current Driver's Licence and ability to obtain RSA.
• RSA Certificate (Essential)

Responsibilities

• Coordinate business events from planning through on-site delivery and act as main client contact.
• Prepare event orders, itineraries and run sheets; coordinate venue setups with internal teams and suppliers.
• Manage deposits, invoicing and final payments; conduct site inspections and pre-event briefings.
• Maintain high service standards amid multiple events with tight deadlines.

Skills

Event coordination

Stakeholder management

Communication

Problem solving

Education

Driver's Licence

RSA Certificate

Tools

Microsoft Office

CRM systems

Job description

Hamilton Island Enterprises – Hamilton Island QLD

1d ago , from Hamilton Island Enterprises

EVENTS SPECIALIST - Business Events : December Commencement

Hamilton Island is one of Australia's most sought-after destinations for corporate events, conferences and incentive groups. With spectacular venues overlooking the Whitsundays and the Great Barrier Reef on our doorstep, we deliver everything from business conferences and executive retreats to corporate functions and incentive experiences.

We're looking for an experienced and highly organised Events Specialist to join our Business Events team. You'll work closely with corporate clients, event organisers, suppliers and internal departments to coordinate and deliver seamless events across the island. This is a fast‑paced, hands‑on role for someone who thrives on managing multiple moving parts and takes pride in delivering exceptional experiences from planning through to execution.

Why you'll love working with us

• Coordinate diverse corporate events, conferences and incentive programs
• Work across unique venues in one of Australia's leading event destinations
• Develop your career alongside an experienced and supportive Events team
• Enjoy subsidised furnished accommodation and employee discounts
• Live and work in the heart of the Whitsundays

What you'll be doing

You'll coordinate business events from the planning stages through to on‑site delivery, acting as a key point of contact for corporate clients and event organisers. You'll prepare detailed event orders, itineraries and run sheets, coordinate venue setups and work closely with internal departments and suppliers to ensure every aspect of the event runs smoothly.

You'll also manage event accounts, including deposits, invoicing and final payments, conduct site inspections and coordinate pre‑event briefings. With multiple events, tight deadlines and changing client requirements, you'll need to stay organised, communicate confidently and resolve challenges quickly while maintaining exceptional service standards.

What we're looking for

• Demonstrated experience in event coordination, corporate events, conferences or hospitality operations (Essential)
• Strong organisational skills with the ability to manage multiple events, deadlines and stakeholders
• Experience preparing event documentation, coordinating suppliers and managing event logistics
• Proficiency in Microsoft Office and event management or CRM systems (Essential)
• Excellent communication, relationship-building and problem‑solving skills
• Current Driver's Licence and ability to obtain a Restricted Driver's Authority (Essential)
• QLD or Nationally Recognised Responsible Service of Alcohol (RSA) Certificate (Essential)

About Hamilton Island

Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community.

Every team member plays a role in shaping those experiences - making Hamilton Island not just a great place to visit, but a great place to work.

A little island can do wonders - make your next career move one to remember.