Events Coordinator & Host

Azabu Group; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Azabu Group is seeking an Events Coordinator & Host to deliver premium guest experiences across multiple venues and off‑site locations in Sydney. You will manage end‑to‑end event logistics, run sheets, client briefs, and on‑site coordination with staff and suppliers.

You will oversee guest profiles, VIP dining preferences, and collaboration with marketing for campaigns and collateral. Flexibility to work evenings/weekends is essential for success in this role.

Qualifications

• Proven experience in event coordination or functions management within premium hospitality.
• Hands-on familiarity with reservation and event management platforms, especially SevenRooms.
• Excellent communication and interpersonal skills with clients, suppliers and teams.
• Strong organisational skills and ability to multitask under pressure.
• Able to work event-based hours including evenings and weekends.

Responsibilities

• End‑to‑End Event Coordination: lead logistics from concept to bump‑in, live execution and pack‑down across venues and off‑site activations.
• Operational Planning & Run Sheets: create function sheets, floor plans and run sheets with kitchen and bar teams for smooth service.
• On‑the‑Day Management: act as primary on‑site contact, troubleshoot in real time, coordinate casual staff and suppliers, ensure guest satisfaction.
• Client & Enquiry Management: handle phone/email inquiries, qualify leads, capture briefs, maintain regular client communication.
• Guest Systems & VIP Profiles: manage reservations, guest profiles, and VIP dining preferences in SevenRooms.
• Marketing & Collateral Support: assist with B2B/B2C campaigns, EDMs, signage, bespoke menus and collateral.
• Supplier & Vendor Relations: research, negotiate and coordinate external suppliers and venues.
• Finance & Administration: process invoices, deposits, simple reconciliations, maintain SOPs and inventory.

Skills

Event coordination

Client relations

Communication

Organization

Flexibility

Tools

SevenRooms

Job description

Join an ambitious, growing hospitality group inspired by Japanese craftsmanship and a passion for excellence.

Established in 2020, Azabu Group is a vertically integrated hospitality collective dedicated to challenging perceptions and exceeding expectations. With an expanding portfolio of premium dining destinations across the Sydney CBD, North Sydney, and Chatswood, we are seeking talented professionals to join our team.

About the Position

As the Events Coordinator & Host for Azabu Group across Prefecture 48, you will play a pivotal role in delivering an exceptional, premium guest journey from initial enquiry through to execution across both precinct venues and designated off‑site locations. Balancing active floor hosting with dedicated event administration, you will oversee end‑to‑end event logistics, conduct precinct art tours, liaise directly with clients and external suppliers, and drive revenue opportunities through strategic upselling and proactive lead management. This hands‑on position requires a sophisticated, welcoming presence alongside meticulous organisational standards to maintain guest profiles, coordinate seamless multi‑venue operations, and uphold benchmark hospitality standards.

What you will do

• End‑to‑End Event Coordination: Lead logistics from initial concept through to bump‑in, live execution, and pack‑down across precinct venues, as well as off‑site and interstate activations.


• Operational Planning & Run Sheets: Create comprehensive function sheets, floor plans, and run sheets in close alignment with kitchen, beverage, and venue floor teams to ensure smooth service delivery.


• On‑the‑Day Management: Act as the primary on‑site contact during events—troubleshooting challenges in real time, coordinating casual staff and suppliers, and ensuring high‑touch guest satisfaction.


• Client & Enquiry Management: Promptly handle incoming phone and email enquiries, qualify leads, capture client briefs, and maintain regular communication to deliver tailored, memorable event experiences.


• Guest Systems & VIP Profiles: Manage and update event reservations, guest profiles, and VIP dining preferences accurately within SevenRooms.


• Marketing & Collateral Support: Collaborate with the Head Office marketing team to support B2B, B2C, and internal campaigns; draft targeted EDMs; and organise branded event signage, bespoke menus, and collateral.


• Supplier & Vendor Relations: Research, negotiate, and coordinate external suppliers, entertainment, contractors, and third‑party venues.


• Finance & Administration: Process event invoices, track client deposits, manage basic payment reconciliations, and maintain departmental checklists, SOPs, and inventory records.


• Continuous Improvement: Proactively identify operational efficiencies to elevate service quality and support the rollout of exciting new hospitality offerings.

What You’ll Bring

• Proven experience in event coordination or functions management within premium hospitality, precinct operations, or catering environments.


• Hands‑on familiarity with reservation and event management platforms (experience with SevenRooms is highly regarded).


• Outstanding communication and interpersonal skills, with the natural ability to build rapport with clients, suppliers, and internal teams.


• Exceptional organisation and multitasking abilities, staying composed and resourceful under pressure.


• Flexibility to work event‑based hours, including evenings and weekends when required.