Events Coordinator

The Grounds Group; Sydney; Hybrid; AUD 65,000 - 80,000; Full time

Benefits offered by this job

40% Staff discount across the group

Dedicated WFH day

Job summary

The Grounds Group is seeking an experienced Events Coordinator to bring events to life across The Grounds of Alexandria, The Grounds of Eveleigh and Rosebery Hall. The role involves managing client contact from initial consultation through to the event date, coordinating with venues, suppliers, and the Executive Chef to deliver memorable guest experiences.

You will work autonomously in a busy multi-site environment, ensuring attention to detail and exceptional communication to exceed guest

Qualifications

• Minimum three years of demonstrated experience in a similar role, wedding-focused experience is required.
• Ability to work autonomously in a busy multi-site venue.
• Strong attention to detail and guest experience focus.
• Excellent written and verbal communication.
• Knowledge of Food and Beverage and event management preferred.

Responsibilities

• Liaise with clients to ascertain event requirements and relay information via BEOs, floor plans and storage registers.
• Assist clients with styling and outsource in-house elements.
• Coordinate with suppliers for bookings and logistics of bump in/bump out.
• Coordinate with Executive Chef on bespoke menus and dietary requirements.
• Ensure insurance, legal, health and safety obligations are adhered to.
• Manage client journey from consultation to event date and hand over to operations on the day.

Skills

Event coordination

Client communication

Attention to detail

Autonomy

Hospitality

Education

Event Management qualification

Job description

The Grounds Group is looking for an Events Coordinator to help bring events to life at The Grounds of Alexandria, The Grounds of Eveleigh and our newest venue Rosebery Hall.

What is the role?

The Grounds events team is growing as the business continues to grow and we are looking for an exceptional Wedding and Events Coordinator who can work their magic from the initial consultation with the client right up to the event date.

You will provide amazing client contact from sale confirmationthrough to the event date, ensuring the utmost customer satisfaction and memorable guest experiences.

What will you do?

Liaise with clients to ascertain their precise event requirements & clearly relay that information through BEO's, floor plans and storage registers for each event.

Assist clients with all styling needs and outsource styling elements that are not in-house.

Liaise with Suppliers regarding bookings & logistics of bump in/bump out.

Liaise with the Executive Chef regarding bespoke menus, dietary requirements and share any updates before the event date.

Ensure insurance, legal, health and safety obligations are adhered to for all events.

Work with your client for the entire journey ensuring the whole process is stress free and memorable, before handing over to the operations team on the day.

Who are you and what do you have?

At least three years of demonstrated experience in a similar role- - wedding focused experience is a must!

You are able to work autonomously and possess a sound understanding of events coordination within a busy multi-site venue.

Strong attention to detail is essential, as is a determination to seize opportunities to surpass guest expectations and enhance guest experience from the very first moment of contact.

Food and Beverage knowledge and qualifications in Event Management are a distinct advantage.

Amazing communication, both written and verbal.

Be part of a Hospitality Market Leader with beautiful venues for every event!

• 40% Staff discount across the group
• Dedicated WFH day

What's next?

*You will need full working rights in Australia to be successful in this role. There is no sponsorship available.

*Only those that fit the selection criteria will be contacted