Events and Marketing Coordinator

Civil Contractors Federation NSW; Sydney; On-site; AUD 65,000 - 75,000; Full time

Job summary

Civil Contractors Federation NSW is seeking an Events and Marketing Coordinator at Castle Hill, NSW. You will manage end-to-end events from concept to on-site execution, ensuring high standards and budget adherence.

You will plan a diverse portfolio including industry lunches, award nights and webinars, coordinating venues, vendors and speakers. The role requires 5+ years in events management, strong communication, budgeting skills and proficiency with Canva, MS Suite, Mailchimp and WordPress.

Qualifications

• 5+ years of experience in events management including planning, logistics and execution for events ranging from 30 to 500 attendees.
• Strong communication skills and problem-solving ability.
• Excellent time management and organisational skills with ability to juggle priorities and meet deadlines.
• Attention to detail with a proactive work style.
• Exceptional interpersonal skills with experience working with members, sponsors, speakers, venues and service providers.
• Experience in managing and optimising event budgets.
• Proficiency in Canva, MS Suite, Mailchimp and WordPress.

Responsibilities

• Coordinate the events and marketing calendar from planning through to event delivery.
• Plan and execute events such as industry lunches, annual Awards night, regional socials and member webinars.
• Handle venue selection, vendor negotiations, caterers, AV setup, travel arrangements and any technical requirements.
• Create event-related content including invitations, promotional materials and social media campaigns; monitor RSVPs.
• Liaise with members, sponsors, speakers, venues and service providers.
• Develop and oversee event budgets, ensuring cost-effective delivery.
• Lead on-site event delivery, manage logistics and guest experience.
• Evaluate event success, gather feedback and provide reports with improvement recommendations.

Skills

Canva

MS Suite

Mailchimp

WordPress

Job description

Civil Contractors Federation NSW – Castle Hill NSW

The Civil Contractors Federation NSW (CCF NSW) is the peak body for employers in the NSW civil construction industry. From major head contractors to small subcontractors - if it is built in NSW, civil contractors are behind it. The industry employs around 40,000 workers who design, build, and maintain critical infrastructure - roads, tunnels, rail networks, essential housing-enabling works, and energy transition projects, shaping the future of communities.

About the role

We are searching for an Events and Marketing Coordinator who will be involved in all aspects of event and marketing coordination, from concept development to on-site execution, ensuring events are delivered to the highest standards and within budget. This is an exciting opportunity to lead events that strengthen the brand and build relationships.

If you have planned and delivered events end-to-end, we want you to join our team.

Key responsibilities

• Coordinating the events and marketing calendar, from the planning and marketing through to event delivery, ensuring each event runs smoothly and to a high standard.
• Plan and execute events, including industry lunches, annual Awards night, regional socials, member webinars and more.
• Handle venue selection, vendor negotiations, caterers, AV setup, travel arrangements, entertainment and any technical requirements.
• Create event-related content, including invitations, promotional materials, social media campaigns, reminders for events and monitoring RSVPs.
• Liaise with members, sponsors, speakers, venues and service providers.
• Develop and oversee event budgets, ensuring cost-effective and high-quality delivery.
• Lead on-site event delivery, managing logistics, troubleshooting issues, and ensuring a smooth guest experience.
• Evaluate event success, gather feedback, and provide detailed reports with recommendations for future improvements.

About you

• You will have 5+ years of experience in events management in the planning, logistics and execution for events ranging from 30 to 500 attendees.
• You will be a strong communicator with high problem-solving skills.
• You will have strong time management and organisational skills with the ability to juggle priorities and meet deadlines.
• You have strong attention to detail and work with proactiveness.
• Exceptional interpersonal skills, with experience working with members, sponsors, speakers, venues and service providers.
• Demonstrated experience in managing and optimising event budgets.
• Proficiency in Canva, MS Suite, Mailchimp and WordPress.