Event & Wedding Coordinator

Springfield House Function Centre; Dural; On-site; AUD 55,000 - 75,000; Full time

Job summary

Springfield House Function Centre – Dural NSW is seeking an energetic and highly organised Event & Wedding Coordinator to join our team. You will manage client inquiries, tours, proposals, bookings, and CRM records, while coordinating weddings and events with the team to deliver unforgettable celebrations.

You’ll contribute to sales targets, assist with marketing activities, and represent the venue at exhibitions and events when required.

Qualifications

• Minimum 2 years’ experience in sales, event planning, or coordination (preferably weddings/hospitality).
• Strong communication and customer service skills with a professional, friendly approach.
• Exceptional organisation and time management with keen attention to detail.
• Proficient in Microsoft Office, Pipedrive or similar CRM systems, and social media platforms.
• Availability to work every Saturday for venue tours and occasional evenings.

Responsibilities

• Manage all client inquiries, bookings, and availability tracking through our CRM (Pipedrive).
• Conduct venue tours and consultations to understand clients’ visions and event requirements.
• Create tailored event proposals, quotations, and booking agreements.
• Follow up with clients via phone and email.
• Prepare and maintain weekly and monthly sales reports and manage payments.
• Contribute to achieving annual sales targets and maximise revenue through up-selling.
• Assist in marketing initiatives, social media updates, and promotional activities.
• Represent Springfield House at exhibitions, workshops, and industry events.

Skills

Event coordination

Communication

Organisation

CRM systems

Social media

MS Office

Education

RSA certification

First Aid certification

Tools

Pipedrive

Microsoft Office

Job description

Springfield House Function Centre – Dural NSW

Love weddings, events and working with people? Turn that passion into a career.

Springfield House, a beautiful family-owned wedding and events venue in the Hills District, is looking for an energetic and highly organised Event & Wedding Coordinator to join our team.

For over 50 years, we’ve been creating unforgettable celebrations, and now we’re looking for someone who loves the buzz of events, connects naturally with people and gets genuine satisfaction from bringing every detail together.

Manage all client inquiries, bookings, and availability tracking through our CRM (Pipedrive).

Conduct venue tours and consultations to understand clients’ visions and event requirements.

Create tailored event proposals, quotations, and booking agreements.

Follow up with clients professionally and promptly via phone and email.

Prepare and maintain weekly and monthly sales reports and manage payments.

Contribute to achieving annual sales targets and maximise revenue through up-selling and relationship management.

Assist in marketing initiatives, social media updates, and promotional activities.

Represent Springfield House at exhibitions, workshops, and industry events if required.

Event Coordination:

Plan, coordinate, and execute weddings and events in collaboration with the Events Manager and clients.

Manage logistics, timelines, menus, floor plans, and event orders.

Liaise with vendors, suppliers, and internal departments to ensure seamless execution.

Conduct client meetings and pre-event briefings.

Oversee event setup, service flow, and guest experience on event days.

Handle on-the-day coordination, troubleshooting, and client support.

Update CRM records and ensure all details are communicated accurately to relevant teams.

Qualifications and Requirements:

Minimum 2 years’ experience in sales, event planning, or coordination (preferably within weddings or hospitality).

Strong communication and customer service skills with a professional, friendly approach.

Exceptional organisation and time management skills with keen attention to detail.

Ability to multitask and work calmly under pressure.

Proficient in Microsoft Office, PipeDrive or similar CRM systems, and social media platforms.

Hands‑on approach with a willingness to assist across departments.

Knowledge of wedding trends, etiquette, and event operations.

Availability to work every Saturday to conduct venue tours and occasional evenings as required.

Current RSA and First Aid certification preferred.

Why Springfield House?

You won’t just be coordinating events, you’ll be helping create some of the biggest and happiest moments in people’s lives.

You’ll join a supportive, family-owned business with more than 50 years in the wedding and events industry, working in a beautiful venue surrounded by stunning gardens and a team that takes pride in delivering exceptional experiences.

Ready to make celebrations happen?

If you’re a confident communicator, a natural organiser and someone who loves turning enquiries into unforgettable events, we want to hear from you.