Event Project Manager

Apex Event Recruitment; Northern Beaches Council; On-site; AUD 90,000 - 100,000; Full time

Job summary

Apex Event Recruitment is seeking an experienced Project Manager to oversee the end-to-end delivery of exhibition and event installations from planning through to on-site execution in our Northern Beaches, NSW office.

You will act as the key client representative, coordinate schedules, manage crews and subcontractors, monitor budgets, and ensure safety and quality standards while maintaining strong relationships with venues and suppliers.

Qualifications

• Experience delivering exhibition and event projects.
• Strong project planning and organisational skills.
• Experience coordinating contractors, suppliers and on-site crews.
• Excellent leadership and communication skills.
• A proactive approach with strong problem-solving ability.
• Knowledge of Work Health & Safety practices in live events or construction.
• Ability to work flexible hours including evenings and weekends during events.
• Current driver’s licence.

Responsibilities

• Manage the end-to-end delivery of exhibition and event installation projects.
• Coordinate project schedules, labour, contractors, transport and site logistics.
• Lead on-site installation and dismantle crews, ensuring efficiency and safety.
• Build and maintain relationships with clients, venues, suppliers and subcontractors.
• Identify project risks and implement solutions.
• Ensure WHS requirements are met and promote safety culture.
• Monitor budgets, labour utilisation and resource allocation.
• Maintain project documentation, contractor timesheets and reporting.
• Collaborate with production, design and operations teams for seamless delivery.

Skills

Project management

Leadership

Communication

Organisational skills

Problem-solving

Job description

The Company

Our client is a well-established exhibition and event solutions business that delivers custom exhibition stands, displays and large-scale event installations across Australia. Renowned for delivering high-quality projects and exceptional customer service, they are looking for an experienced Project Manager to join their growing team.

Position Terms

• Permanent, full-time role
• Working full-time in the office, located in Northern Beaches, NSW
• Salary: $90,000 - $100,000 plus super

The Role

As the Project Manager, you will be responsible for overseeing the successful delivery of exhibition and event installations from planning through to on-site execution. Acting as the key client representative on-site, you will ensure projects are delivered safely, on time, within budget and to the highest quality standards.

Key Responsibilities include:

• Manage the end-to-end delivery of exhibition and event installation projects.
• Coordinate project schedules, labour, contractors, transport and site logistics.
• Lead on-site installation and dismantle crews, ensuring projects are completed efficiently and safely.
• Build and maintain strong relationships with clients, venues, suppliers and subcontractors.
• Identify project risks and proactively implement solutions.
• Ensure all Work Health & Safety requirements are met and promote a strong safety culture.
• Monitor project budgets, labour utilisation and resource allocation.
• Maintain accurate project documentation, contractor timesheets and reporting.
• Work collaboratively with internal production, design and operations teams to ensure seamless project delivery.

The Candidate

The successful candidate will be a highly organised and hands-on Project Manager with experience delivering exhibitions and events projects. You will be confident managing multiple stakeholders, leading teams on-site and solving problems under pressure.

• Previous experience managing exhibition, event, construction or fit-out projects.
• Strong project planning and organisational skills.
• Experience coordinating contractors, suppliers and on-site crews.
• Excellent leadership and communication skills.
• A proactive approach with strong problem-solving ability.
• Knowledge of Work Health & Safety practices within live event or construction environments.
• Ability to work flexible hours, including occasional evenings and weekends during event installations.
• Current driver's licence.

Additional information

• Immediately Available, Permanent Role
• Northern Beaches, NSW
• $90,000 - $100,000 plus super

Please note that this role will be subject to background checks and youmust have the right to live and work in this location to apply for this job.