Event Production Coordinator

National Media; Gold Coast City; On-site; AUD 65,000 - 90,000; Full time

Job summary

National Media on the Gold Coast is seeking an Event Production Coordinator to drive hands-on delivery for large-scale live events. You will work closely with exhibitors, sponsors, speakers, and internal teams to keep projects moving, from sign-on through delivery.

You'll spend time directly with customers, answering questions, gathering details, and ensuring they feel prepared and supported. This role offers real ownership and opportunities to learn, travel, and grow with a fast-growing company.

Qualifications

• Strong organisational skills and attention to detail are essential.
• Comfortable communicating with customers and exhibitors.
• Able to manage multiple priorities and meet deadlines.
• Experience with live events is a plus, but not required.

Responsibilities

• Act as main contact for exhibitors, sponsors, and speakers from sign-on to delivery.
• Coordinate information across internal teams to ensure everyone has what they need.
• Manage timelines, checklists and key milestones.
• Collect, organise and maintain event-critical information.
• Produce event materials such as guides, schedules and listings.
• Attend events and observe the live show outcomes.

Skills

Organised

People skills

Detail-oriented

Multitasking

Ownership

Tools

Project management software

Databases

Spreadsheets

Job description

Event Production Coordinator

• Hands-on role delivering large-scale events in a fast-growing business
• Varied role combining coordination, customer support, and production
• Real opportunity to learn, grow and travel

Summary

Join a fast-growing events business where no two weeks look the same. You'll work closely with customers, manage key details, and help deliver live events that thousands of people attend.

Why Join Us

National Media is one of Australia's fastest-growing event companies (AFR Fast 100). We create large-scale, high-energy events that bring industries together and help businesses grow.

Our events are live, complex, and fast-moving. They succeed because the people behind them care about execution, detail, and doing things properly. When you join National Media, you're trusted with real responsibility and given the opportunity to work on events that genuinely matter to the industries they serve.

About the Role

The Event Production Coordinator plays a key role in delivering our events. You'll organise the details, keep projects moving, and work closely with exhibitors, sponsors, speakers, and internal teams to ensure everything comes together as planned.

This is a hands-on role with real ownership. You'll spend a lot of time working directly with customers - answering questions, gathering information, and helping them feel prepared and supported throughout the process. Your work directly shapes the quality of the event experience.

What You'll Do

• Act as the main point of contact for exhibitors, sponsors, and speakers from sign-on through to event delivery
• Coordinate information across internal teams to ensure everyone has what they need, when they need it
• Manage timelines, checklists, and key milestones
• Collect, organise, and maintain event-critical information
• Produce core event materials such as guides, schedules, and listings
• Attend your assigned events and see the outcome of your work live on the show floor

Who You Are

• Organised, methodical, and reliable
• Comfortable talking to people and supporting customers
• Motivated by finishing things properly, not just starting them
• Able to manage multiple priorities without dropping the ball
• Curious by nature and interested in understanding how events work behind the scenes
• Happy taking ownership and being trusted to keep things moving

You don't need event industry experience - just the drive to do good work and take responsibility.

What You'll Love About This Role

• Seeing your work come to life at real events attended by thousands
• Gaining hands-on experience across event production, operations, and customer experience
• Working with a capable team that values high standards and accountability
• Being part of a fast-growing business with genuine opportunities to learn and grow

Ideal Skills & Experience

• Strong organisational and coordination skills
• Confidence using digital tools such as project management systems, databases, and spreadsheets
• Clear written and verbal communication
• High attention to detail and accuracy
• Ability to work to deadlines and stay calm under pressure