Senior Event Planner

Apex Event Recruitment; Melbourne; On-site; AUD 77,000 - 94,000; Full time

Job summary

Apex Event Recruitment in Melbourne is seeking a Senior Event Planner to join a CBD-based venue. You will report to the Head of Production and lead three direct reports to deliver high-profile events with precision.

The role focuses on building client relationships, coordinating events across multiple venues, and ensuring seamless delivery from start to finish. Strong leadership, communication, and detail orientation are essential.

Qualifications

• Extensive experience managing and coordinating corporate events at multiple venues.
• Experience working within a venue as an Event Manager or Event Planner.
• Experience managing staff is highly desirable for this role.

Responsibilities

• Facilitate every client request where possible, checking operational concerns with management where necessary
• Provide accurate run sheets generated in Priava outlining the details of the event for the Operations teams
• Coordinate all third party suppliers, providing the requirements necessary to understand expectations when arriving and working on site
• Be present at the beginning of each produced event to meet with the client and manage expectations
• Complete post event follow up and feedback collection from each client
• Provide sales support in the absence of, or when the business demands, to the Client Relationship Managers
• Ensure that all collateral sent to your clients is accurate and quoted correctly. Assist with the development of new collateral as required
• Facilitate innovative site inspections that inspire clients to book an event while selling goods and services to maximise profit
• Build and manage existing client relationships where there is an opportunity to generate repeat businessUndertake the required processes regarding your direct reports including 1:1s and performance reviews, and annual reviews
• Regularly touch base with your direct reports to ensure they are motivated and engaged. Ensure your direct reports are working within agreed guidelines regarding hours and breaks

Skills

Event planning

Client relationships

Team management

Communication

Attention to detail

Negotiation

Multi-tasking

Problem solving

Tools

Priava

Job description

The Company:

This Hospitality Group is a power house in the events & hospitality sector. They have an amazing team that works tirelessly to plan and execute events, tailored to the clients needs with precision. They own multiple venues in Melbourne and this role will work within one of their CBD based venues.

Position Terms:

• Full-Time Permanent Role, 5 days in office
• Salary: $85,000 plus super

The Role:

The Senior Event Planner will report to the Head of Production and will have 3 direct reports. The Senior Event Planner will be responsible for coordinating and delivering exceptional events, as well as develop and manage client relationships. The Senior Event Planner will be responsible for managing and developing 3 direct reports, and be a cohesive link between the sales and operations teams to ensure seamless events are delivered.

Key Responsibilities include;

• Facilitate every client request where possible, checking operational concerns with management where necessary
• Provide accurate run sheets generated in Priava outlining the details of the event for the Operations teams
• Coordinate all third party suppliers, providing the requirements necessary to understand expectations when arriving and working on site
• Be present at the beginning of each produced event to meet with the client and manage expectations
• Complete post event follow up and feedback collection from each client
• Provide sales support in the absence of, or when the business demands, to the Client Relationship Managers
• Ensure that all collateral sent to your clients is accurate and quoted correctly. Assist with the development of new collateral as required
• Facilitate innovative site inspections that inspire clients to book an event while selling goods and services to maximise profit
• Build and manage existing client relationships where there is an opportunity to generate repeat businessUndertake the required processes regarding your direct reports including 1:1s and performance reviews, and annual reviews
• Regularly touch base with your direct reports to ensure they are motivated and engaged. Ensure your direct reports are working within agreed guidelines regarding hours and breaks

The Candidate:

The ideal candidate will have extensive experience managing and coordinating corporate events at multiple venues. The candidate will have experience working within a venue as an Event Manager or Event Planner who is looking for a new challenge to work on events at multiple large, well-known venues in Melbourne. Experience managing staff is highly desirable for this role.

• Exceptional attention to detail
• Exceptional customer service skills
• Excellent communication skills, including telephone and email etiquette
• Exceptional people management and leadership skills
• Be knowledgeable and helpful
• Be proactive
• Outstanding negotiation skills
• Ability to multi-task
• Ability to think quickly and problem-solve in a fast-paced environment
• Must be able to work both independently and collaboratively on multiple projects simultaneously with tight deadlines
• Ability to work on a flexible roster

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.