Event Coordinator

The Save Group Pty Ltd; Melbourne; Hybrid; AUD 50,000 - 70,000; Full time

Benefits offered by this job

On-site parking

Flexible work-from-home options

Job summary

The Australian Institute of Occupational Hygiene Incorporated (AIOH) is seeking an organised Event Coordinator to plan, coordinate and deliver webinars, BPCs and mining courses, as well as support our flagship Annual Scientific Conference and Exhibition.

You will gain hands-on experience in event registration, digital marketing, sponsorship, and attendee engagement while collaborating with diverse stakeholders to elevate member experiences.

Qualifications

• Minimum 3 years of experience in event planning and coordination.
• Experience within a membership organisation or professional association preferred.
• Experience with social media platforms and digital marketing tools.

Responsibilities

• Plan, coordinate and deliver webinars, BPCs and professional development courses.
• Support the Annual Scientific Conference and Exhibition.
• Create and distribute event promotional materials and content across campaigns.
• Assist with sponsorship, exhibitions and event technology.
• Provide on-site event support including registration and attendee services.
• Support the Senior Events Manager with conference planning.

Skills

Organisational skills

Time management

Social media marketing

Event management software

Education

Bachelor’s degree in Event Management, Marketing or related field

Tools

EventsAir

Canva

Mailchimp

WordPress

Job description

As Event Coordinator at the Australian Institute of Occupational Hygiene Incorporated (AIOH), you’ll plan, coordinate and deliver monthly webinars, Basic Principles Courses (BPC), Occupational Hygiene Mining Courses and other professional development events. You’ll also support our flagship Annual Scientific Conference and Exhibition.

Reporting to the Senior Events Manager, you’ll help create high-quality experiences for members, industry professionals and stakeholders, gaining hands-on exposure to event registration, digital marketing, promotional content, sponsorship, exhibitions and event technology.

This opportunity suits an organised events professional who enjoys managing multiple priorities and collaborating with diverse stakeholders. Bring your energy, initiative and attention to detail to a purposeful role that strengthens member engagement, supports industry leadership and contributes to the success of AIOH’s events programme and wider team.

Who We Are

AIOH is Australia's leading professional association and peak body for occupational hygienists.

As a member-driven, not-for-profit organisation, the AIOH advances the science and practice of occupational hygiene to protect the health and wellbeing of workers and the community. The Institute supports members throughout their careers by promoting professional excellence, developing competency standards, delivering education, fostering collaboration and advocating for healthier workplaces.

What You’ll Tackle Daily

You’ll help plan, coordinate and deliver AIOH’s professional development programme and flagship Annual Scientific Conference and Exhibition, gaining hands-on experience in event management, marketing, sponsorship and member engagement. Your responsibilities will include:

• Working with AIOH committees to develop the annual professional development calendar, identify topics, engage presenters and introduce new learning opportunities.
• Coordinating monthly webinars, Basic Principles Courses (BPC), occupational hygiene mining courses and other professional development events.
• Creating and distributing event promotional materials and engaging content across email campaigns, social media, website updates, flyers and brochures.
• Supporting the development and maintenance of the conference event app.
• Assisting with sponsorship and exhibition activities.
• Providing on-site event assistance, including setup, registration and attendee support.
• Supporting the Senior Events Manager with the planning, coordination and delivery of the Annual Scientific Conference and Exhibition.

What You Bring to the Table

We’re looking for an organised, collaborative and adaptable professional who can manage competing priorities while communicating confidently with diverse stakeholders.

• A bachelor’s degree in Event Management, Marketing, Business or a related field is desirable but not essential.
• At least three years of experience in event planning and coordination.
• Experience within a membership organisation or professional association is preferred.
• Strong organisational and time management skills.
• The ability to manage multiple tasks and deadlines.
• Experience with social media platforms and digital marketing tools.
• Proficiency in event management software, with the ability to work independently and collaboratively.
• Experience using EventsAir, Canva, Mailchimp and WordPress is desirable but not essential.

Why You’ll Love Working with Us

At AIOH, we’re not just offering a job, we’re offering a place where you can grow, learn and make a difference.

Here’s what makes us special:

• On-site parking
• Flexible work-from-home options

Vision:

The Australian Institute of Occupational Hygienists (AIOH) Vision: To promote worker health and wellbeing. AIOH strives to be recognised as the peak scientific body whose members are highly regarded and effective in protecting the health of workers and our communities.