ERMS Officer

Bright Horizons Family Solutions; Canberra; On-site; AUD 81,000 - 88,000; Part time

Job summary

The Electronic Records Management System (ERMS) Officer at the Australian National University sits within the University Records section of the ANU Archives team. This role maintains and updates electronic and physical records management systems, retrieves, archives and disposes of records in line with retention schedules and the Administrative Functions Disposal Authority.

Reporting to the ERMS Administrator, you will collaborate with staff across the Archives and with other university units to

Qualifications

• Experience with electronic and physical records systems.
• Knowledge of retention schedules and disposal authorities.
• Understanding of information governance and compliance.

Responsibilities

• Maintain and update ERMS and related records systems.
• Retrieve, archive and dispose of records per schedules.
• Map changes in disposal authority to retention periods.
• Liaise with staff across the Archives and university units.

Skills

Records management

Information governance

Disposal authorities

Retention scheduling

Electronic records

Cross-unit collaboration

Tools

ERMS software

Job description

Classification: ANU Officer 4 (Administration)

Salary package: $81,296 - $87,954 per annum, plus 17% superannuation

Term: Part-time (30hrs p/week), Fixed term (23 December 2026)

In 1946, ANU was founded to help rebuild a changing world. We’re still at it, 80 years later. For generations, our people have turned curiosity into ideas that have shaped Australia and our region. Learn more about ANU, our history and the community that has shaped us: ANU at 80

1. Help Shape the Future of Information Management at ANU

Play a key role in maintaining and improving the University's records management systems, ensuring vital institutional information remains accessible, compliant, and well managed for the future.

2. Gain Valuable Experience in Digital Archives and Records Governance

Develop specialist expertise in electronic records management, disposal authorities, retention scheduling, and information governance while working with complex University records and systems.

3. Work Across the University in a Collaborative Team Environment

Join a supportive Archives team and collaborate with colleagues, staff, students, and stakeholders across ANU, contributing to projects that have a meaningful impact on the University's operations and history.

Position overview

The Electronic Records Management System (ERMS) Officer is part of the University Records section of the ANU Archives team. This position, under the general direction of the supervisor, will be expected to maintain and update electronic and physical records management systems. The work will involve retrieving, archiving and disposing of records in accordance with retention and disposal schedules. The work will involve listing and mapping changes in the updated Administrative Functions Disposal Authority to the Business Classification System retention periods.

The position reports to the ERMS Administrator under the broad direction of the University Archivist and works closely with staff across the Archives in the interest of achieving team objectives. The ERMS Officer may also liaise with staff and students across the University and other stakeholders.

The University actively encourages applications from Aboriginal and Torres Strait Islander people. For more information on employment opportunities, contact our Indigenous Employment Consultant on [e-mail]

ANU values diversity and inclusion and is committed to providing equal employment opportunities to those of all backgrounds and identities. For more information about staff equity at ANU, visit https://services.anu.edu.au/human-resources/respect-inclusion

Please note: The preferred candidate must have rights to live and work in Australia and will be required to complete mandatory pre-employment declarations and background checks relevant to the role they have applied for, in accordance with the Background Checking Procedure and the National Higher Education Code to Prevent and Respond to Gender-Based Violence.