EOI: Regional Facilities Coordinator

CBRE; Sydney; On-site; AUD 50,000 - 75,000; Part time

Benefits offered by this job

Flexible schedule

Training and professional development

RISE values recognition

Job summary

CBRE is offering a part-time role in Australia to oversee the operational performance of client sites, with a focus on Integrated Facilities Management (IFM), vendor coordination and financial oversight. The position requires hands-on, detail-oriented professionals with 4–5 years of relevant experience.

The successful candidate will manage vendors, review invoices, support budgeting and forecasting, and act as the regional point of contact.

Qualifications

• 4-5 years of relevant experience in Facilities Management, IFM, or similar roles.
• Demonstrated experience in vendor management, financial oversight, and invoice processing.
• Strong budgeting, forecasting, and cost-control knowledge.
• Excellent organisational, multitasking, and problem-solving abilities with a proactive approach.
• Strong communication and stakeholder management capabilities.
• Ability to work independently in a part-time role.

Responsibilities

• Oversee daily operations across all sites in Australia, ensuring consistent IFM service delivery, quality, compliance, and efficiency.
• Manage and coordinate external vendors to ensure timely, high-quality service delivery and continuous improvement.
• Review and process invoices accurately, ensuring compliance with financial policies and tracking operational expenses.
• Support budgeting, forecasting, and cost control; monitor spend and identify cost optimisation opportunities.
• Serve as the primary regional contact, collaborating with internal teams and providing updates on performance, risks, and opportunities.
• Coordinate across time zones as needed for the part-time role.

Skills

Vendor management

Financial oversight

Invoice processing

Budget management

Forecasting

Stakeholder management

Operations management

Education

Bachelor's degree in Facilities Management or related

Job description

• Join CBRE a global leader in Commercial Real Estate
• Work Your Way to suit your schedule
• Part Time Opportunity - 2/3 days a week
• Open to both Sydney or Melbourne

About CBRE

CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world's Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.

About the Role:

In this role you will be responsible for overseeing and managing the operational performance of all client sites across Australia. This role focuses on Integrated Facilities Management (IFM), vendor coordination, financial oversight, and ensuring smooth site operations. The position is part-time and requires a hands‑on, detail‑oriented professional with relevant industry experience.

The Opportunity:

• Oversee daily operations across all sites in Australia, ensuring consistent IFM service delivery, quality, compliance, and efficiency.
• Manage and coordinate external vendors to ensure timely, high‑quality service delivery, including performance monitoring and continuous improvement.
• Review and process invoices accurately, ensuring compliance with financial policies while tracking and managing operational expenses.
• Support budgeting, forecasting, and cost control; monitor spend and identify cost optimisation opportunities; provide regular financial insights.
• Serve as the primary regional contact, collaborating with internal teams and providing updates on performance, risks, and opportunities.
• This is a part time role 2/3 days a week with flexible working hours with periodic coordination across time zones if/when needed.

Our ideal person is someone who:

• Bachelor's degree in Facilities Management, Business Administration or a related field (preferred), with 4-5 years of relevant experience in Facilities Management, IFM, or similar roles
• Demonstrated experience in vendor management, financial oversight, and invoice processing
• Strong understanding of budget management, forecasting, and cost control
• Excellent organisational, multitasking, and problem‑solving skills with a proactive approach
• Strong communication and stakeholder management capabilities
• High attention to detail, financial acumen, and ability to work independently in a part‑time role

What's in it for you?

• Flexibility to work the days that suit your schedule
• Rewarding career development opportunities across CBRE with free training and ongoing professional support
• Being part of global leader who is dedicated to recognising and rewarding our employees in‑line with the Company's RISE Values

Join our Community of Flexible Workers

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

Our roles are full of opportunity, experience, and collaboration. If you haven't followed a traditional journey to get where you are, that's okay. We value all types of experience- the diversity and variety are what makes us unique.

Please note the successful applicant will be required to undertake pre‑employment background screening by our external third‑party provider.