EOI - HSE Administrator

Salmon Earthmoving Holdings Pty Ltd; Gold Coast City; On-site; AUD 35,000 - 46,000; Full time

Job summary

Salmon Earthmoving is seeking a proactive HSE Administrator to join our Health, Safety and Environment team on the Gold Coast. You will maintain reporting systems, manage records, and coordinate contractor compliance to keep our operations compliant and safe.

Reporting to the HSE Manager, you will support audits, incident follow-up, document control, and training coordination while providing general admin support to stakeholders.

Qualifications

• Experience in an HSE, compliance, administration or coordination role.
• Proficient in Microsoft Office and document control.
• Strong attention to detail and data accuracy.

Responsibilities

• Maintain HSE reporting systems, records, and safety documentation.
• Prepare and manage compliance documentation to meet requirements.
• Coordinate contractor compliance, including licences, inductions, qualifications and insurance records.
• Monitor and follow up corrective actions from incidents, audits, inspections and risk assessments.
• Support incident reporting, investigations and corrective action processes.
• Maintain HSE databases and document control systems.
• Assist with internal and external audits, including documentation preparation.
• Support review and continuous improvement of HSE systems and processes.
• Coordinate safety meetings, training, inspections and other HSE initiatives.
• Provide general administrative support to the HSE team and stakeholders.

Skills

HSE admin

Attention to detail

Contractor compliance

Project coordination

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Job description

Salmon Earthmovingis part of the Sime Industrial Group & one of the largest heavy equipment rental companies in Australia. Salmon rents & supports a complete range ofCaterpillar & other heavy machinery used in mining & construction sectors, providing high-quality plant for short- & long-term hire throughout Australia.

Reporting to the HSE Manager, you will be a valued member of the Health, Safety and Environment team, providing administrative support that helps keep our people safe and our operations compliant.

Key Responsibilities:

• Maintain HSE reporting systems, records, and safety documentation.
• Prepare and manage compliance documentation to meet company and legislative requirements.
• Coordinate contractor compliance, including licences, inductions, qualifications and insurance records.
• Monitor and follow up corrective actions from incidents, audits, inspections and risk assessments.
• Support incident reporting, investigations and corrective action processes.
• Maintain HSE databases and document control systems, ensuring records remain accurate and up to date.
• Assist with internal and external audits, including documentation preparation and action tracking.
• Support the review and continuous improvement of HSE systems, procedures and processes.
• Coordinate safety meetings, training activities, inspections and other HSE initiatives.
• Provide general administrative support to the HSE team and operational stakeholders.

About You:

You are a proactive and organised administrator who takes pride in maintaining accurate records, supporting compliance requirements and contributing to a safe and compliant workplace.

You will be able to demonstrate:

• Previous experience in an HSE, compliance, administration or coordination role (desirable).
• An understanding of HSE systems, documentation and compliance requirements.
• Strong attention to detail with the ability to maintain accurate records and data.
• Experience managing contractor compliance, document control and corrective action tracking.
• Proficiency in Microsoft Office, including Excel, Word and PowerPoint.
• Excellent organisational and time management skills, with the ability to manage multiple priorities.
• Strong communication and relationship-building skills across all levels of the business.
• The ability to work both independently and collaboratively within a team environment.
• A positive, proactive and professional approach to work.

The successful candidate will be required to pass a pre-employment medical & a drug & alcohol screen.

Salmon Earthmoving is one of Australia’s largest heavy equipment rental companies, with support branches at Stapylton, Nebo and Cloncurry, QLD. Salmon Earthmoving hires and supports a complete range of Caterpillar and other machinery used in the resource and construction sectors.