Enrolments Officer

Arethusa College; Caboolture; On-site; AUD 55,000 - 65,000; Full time

Job summary

Arethusa College in Queensland seeks an Enrolments Officer to manage enrolments from initial enquiry through to commencement, maintaining records and updating the enrolment tracker. You will process applications from Digistorm, email, or paper copies and liaise with families.

Ideal candidates have admin experience in education, a Certificate II in Admin, and proficiency with MS Office and school data systems. The role involves handling confidential information and meeting deadlines.

Qualifications

• Minimum administration experience in education or office environment.
• Desirable Certificate II in Administration.
• Experience with school data systems (TASS preferred).
• Strong written and verbal communication with families and stakeholders.
• Proficient MS Office and data entry skills.

Responsibilities

• Track and respond to enrolments from enquiry through to commencement.
• Maintain accurate student records and process enrolment applications.
• Manage enrolment and transfer trackers and relevant paperwork.
• Assist with attendance data for annual reports and updates in the SIS.
• Build relationships with families and stakeholders and ensure confidentiality.

Skills

Administration

Communication

Data entry

MS Office

Customer service

Education

Certificate II in Administration

Tools

TASS

Job description

Arethusa College is an independent, co-educational school catering for students from Year 7 to Year 12. Arethusa College provides an alternative approach to education for students where previous schooling in a mainstream setting has not been successful due to social, emotional, physical, educational, familial or situational difficulties. The College believes that engagement in education has the potential to empower marginalised students.

Arethusa's holistic programs aim to re-engage and support students who are experiencing a wide range of risks, challenges and difficulties, aiming to establish a pathway to their employment. By providing flexible learning environments, with targeted and diverse curriculum programs, Arethusa College strives to support and develop its students, both physically, emotionally, socially, spiritually and academically. All programs are underpinned by elements of quality pedagogy, targeted literacy and numeracy development, 21st Century skills, design thinking and the development of responsible, global citizenship.

Arethusa College offers students a 'fresh start' and an alternative approach to education, seeking to develop each student's core knowledge and skills; as well as guiding them to develop and achieve both personal and career goals. The College provides supportive and educational programs to assist students' social, emotional and physical health.

Key Duties/Responsibilities:

• Track and respond to all enrolments from initial enquiry through to enrolment and commencement at the College
• Maintain accurate and complete student records and ensure prospective students are processed to enrolment in an efficient manner
• Process enrolment applications from Digistorm, Email or paper copies
• Manage and maintain the enrolment tracker and student transfer tracker
• Process relevant paperwork – Interview notes, student transfer notes
• Assist with the attendance data for Annual Reports
• Update student details on the Student Management System (TASS)
• Follow and maintain student exit process
• Build relationships and liaise with families and/or stakeholders
• Any other task that would reasonably fit under the responsibility of an Enrolments Officer
• Arrange ID Cards for students

Skills, Experience & Abilities

The successful applicant will demonstrate:

• Previous administration experience in a dynamic environment (a school and/or education setting is desirable)
• Hold a Certificate II in Administration (desirable)
• Experience in school data systems (TASS preferable) and enrolments
• Highly motivated and confident in communicating with families and stakeholders
• Excellent written and verbal communication skills
• Moderate computing skills including experience with MS Office
• Ability to work independently and collaboratively within a team
• Well-developed organisational skills
• Ability to use initiative and apply sound judgement
• Ability to exercise discretion and sensitivity when dealing with confidential issues and information
• Ability to manage and prioritise deadlines
• High standard of personal presentation
• Be flexible with duties
• Ability and capacity to be flexible and work effectively and collaboratively in a dynamic work environment
• Be a quick thinker who can manage conflicting priorities
• Ability to be solution focused with problem solving capabilities

Qualifications and Requirements:

• Current Queensland Blue Card (or ability to obtain).
• Current Driver's Licence.