Engagement and Events Coordinator

University of Melbourne; Melbourne; On-site; AUD 101,000 - 109,000; Full time

Benefits offered by this job

17% superannuation

Salary packaging

Health & wellbeing programs

Discounted services

Professional development opportunities

Job summary

The University of Melbourne is seeking an Engagement and Events Coordinator to coordinate end-to-end delivery of flagship faculty events within the Faculty of Business and Economics. You will plan, promote, and evaluate events, working with senior leaders, academics and partners to create engaging experiences that strengthen community connections.

You will manage timelines, budgets and vendors, ensuring high-quality delivery for conferences and engagements, including the Melbourne Foundation for

Qualifications

• Hold an undergraduate qualification in a relevant field.
• Bring demonstrated experience coordinating complex or high-profile events within large organisations or similar environments.
• Proven experience delivering conferences involving 200+ delegates.
• Manage event budgets confidently, tracking expenditure and ensuring delivery within agreed financial parameters.
• Coordinate multiple suppliers and contractors, ensuring services meet required standards and deadlines.

Responsibilities

• Plan, coordinate and deliver faculty events, including lectures, conferences, symposiums and corporate engagements, end-to-end.
• Manage event timelines, budgets and logistics to ensure activities are delivered on time and within scope.
• Develop and maintain productive relationships with internal stakeholders, sponsors and suppliers to optimise engagement and outcomes.
• Monitor risks, implement mitigation strategies and ensure events comply with University policies and safety requirements.
• Evaluate events, capture feedback and insights, and recommend improvements for future faculty engagement activities.

Skills

Event coordination

Budget management

Stakeholder management

Education

Undergraduate qualification

Job description

Role type: Full-time (1.0 FTE), Fixed Term until March 2028
Faculty: Business and Economics
Salary: UoM 6 - $100,847 - $109,163 p.a. plus 17% super

• Shape flagship faculty events / collaborate with senior academics and industry partners / grow your strategic events expertise
• Step into a pivotal coordination role and help deliver memorable, high-quality events that elevate our business community engagement.
• Investing in you - 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity
You will coordinate end-to-end delivery of flagship faculty events, from planning and promotion to evaluation.
You will collaborate with senior leaders, academics and partners to create engaging experiences that strengthen community connections.

What you will deliver:

• Plan, coordinate and deliver faculty events, including lectures, conferences, symposiums and corporate engagements, end-to-end.
• Manage event timelines, budgets and logistics to ensure activities are delivered on time and within scope.
• Develop and maintain productive relationships with internal stakeholders, sponsors and suppliers to optimise engagement and outcomes.
• Monitor risks, implement mitigation strategies and ensure events comply with University policies and safety requirements.
• Evaluate events, capture feedback and insights, and recommend improvements for future faculty engagement activities.

You may be a great fit if you:

• Hold an undergraduate qualification in a relevant field, or bring equivalent experience with substantial event coordination.
• Bring demonstrated experience coordinating complex or high-profile events within large organisations or similar environments. This role will lead the delivery of the Melbourne Foundation for Business and Economics Annual Dinner.
• Proven experience in the end-to-end coordination and delivery of conferences involving 200 or more delegates.
• Manage event budgets confidently, tracking expenditure and ensuring delivery within agreed financial parameters.
• Coordinate multiple suppliers and contractors, ensuring services meet required standards and deadlines.
• Prioritise competing tasks, work calmly under pressure, and remain flexible to support events outside business hours.

For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave, cultural leave, and menstruation and menopause leave.
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team - Faculty of Business and Economics
Within the Faculty of Business and Economics, you will join the Student and Academic Services team.
This multifaceted team delivers cohesive, high-quality experiences for students and supports key strategic initiatives across the Faculty.
You will collaborate with colleagues across departments, communications, marketing and shared services in a supportive, forward-looking environment.
Together, you will enhance engagement, improve student experience and contribute to the University's Advancing Melbourne ambitions.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at ***********@unimelb.edu.au.

• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.

Want to know more?

• For queries related to this specific position, contact Jennifer La Torre, Manager - Strategic Events and Engagement at ***************@unimelb.edu.au
• For questions related to our recruitment process email Nick Petersen at **********@unimelb.edu.au
• For recruitment adjustments contact Kim Groizard on [phone] or at **********@unimelb.edu.au (subject: 'Recruitment Adjustments').

Applications close: Sunday 29 November 2026 at 11:55 PM; Melbourne time zone.
Position Description: Engagement and Events Coordinator_PD.pdf