Engagement and Events Coordinator

UOM University of Melbourne; Parkville; On-site; AUD 101,000 - 109,000; Full time

Benefits offered by this job

17% superannuation

Salary packaging

Health and wellbeing programs

Discounted services

Professional development opportunities

Academic Women in Leadership program

LinkedIn Learning access

Job summary

The University of Melbourne is seeking an experienced Events Coordinator to shape flagship faculty events within the Business and Economics Faculty. You will collaborate with senior academics and industry partners to deliver high-quality events that strengthen community engagement.

In this pivotal coordination role, you will manage planning, promotion, and evaluation, while maintaining budgets and timelines. The role offers 17% superannuation and a comprehensive benefits package.

Qualifications

• Hold an undergraduate qualification in a relevant field, or bring equivalent experience with substantial event coordination.
• Proven experience coordinating complex or high-profile events within large organisations or similar environments.
• This role will lead the delivery of the Melbourne Foundation for Business and Economics Annual Dinner.
• Proven experience in end-to-end coordination of conferences involving 200+ delegates.
• Ability to manage budgets confidently and track expenditure within financial parameters.

Responsibilities

• Plan, coordinate and deliver faculty events end-to-end, including lectures, conferences, symposiums and corporate engagements.
• Manage event timelines, budgets and logistics to ensure activities are delivered on time and within scope.
• Develop and maintain productive relationships with internal stakeholders, sponsors and suppliers to optimise engagement and outcomes.
• Monitor risks, implement mitigation strategies and ensure events comply with policies and safety requirements.
• Evaluate events, capture feedback and insights, and recommend improvements for future faculty engagement activities.

Skills

Event coordination

Budget management

Stakeholder engagement

Vendor coordination

Education

Undergraduate qualification in a relevant field

Job description

Role Type

Full-time (1.0 FTE), Fixed Term until March 2028

Faculty

Business and Economics

Salary

UoM 6 - $100,847 - $109,163 p.a. plus 17% super

Role Overview

Shape flagship faculty events / collaborate with senior academics and industry partners / grow your strategic events expertise. Step into a pivotal coordination role and help deliver memorable, high-quality events that elevate our business community engagement. Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

You will coordinate end-to-end delivery of flagship faculty events, from planning and promotion to evaluation. You will collaborate with senior leaders, academics and partners to create engaging experiences that strengthen community connections.

What you will deliver

• Plan, coordinate and deliver faculty events, including lectures, conferences, symposiums and corporate engagements, end-to-end.
• Manage event timelines, budgets and logistics to ensure activities are delivered on time and within scope.
• Develop and maintain productive relationships with internal stakeholders, sponsors and suppliers to optimise engagement and outcomes.
• Monitor risks, implement mitigation strategies and ensure events comply with University policies and safety requirements.
• Evaluate events, capture feedback and insights, and recommend improvements for future faculty engagement activities.

You may be a great fit if you

• Hold an undergraduate qualification in a relevant field, or bring equivalent experience with substantial event coordination.
• Bring demonstrated experience coordinating complex or high-profile events within large organisations or similar environments.
• This role will lead the delivery of the Melbourne Foundation for Business and Economics Annual Dinner.
• Proven experience in the end-to-end coordination and delivery of conferences involving 200 or more delegates.
• Manage event budgets confidently, tracking expenditure and ensuring delivery within agreed financial parameters.
• Coordinate multiple suppliers and contractors, ensuring services meet required standards and deadlines.
• Prioritise competing tasks, work calmly under pressure, and remain flexible to support events outside business hours.

What we offer you

• Build future financial security with 17% superannuation.
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being.
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning.
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave, cultural leave, and menstruation and menopause leave.
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company.
• Health and well-being services including a leading Employee Assistance Program.

Your new team – Faculty of Business and Economics

Within the Faculty of Business and Economics, you will join the Student and Academic Services team. This multifaceted team delivers cohesive, high-quality experiences for students and supports key strategic initiatives across the Faculty. You will collaborate with colleagues across departments, communications, marketing and shared services in a supportive, forward-looking environment. Together, you will enhance engagement, improve student experience and contribute to the University’s Advancing Melbourne ambitions.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [e-mail].

Contact information for this position

For queries related to this specific position, contact Jennifer La Torre, Manager – Strategic Events and Engagement at [e-mail].

For questions related to our recruitment process email Nick Petersen at [e-mail].

For recruitment adjustments contact Kim Groizard on [phone] or at [e-mail] (subject: 'Recruitment Adjustments').

Applications close

Sunday 29 November 2026 at 11:55 PM; Melbourne time zone.

Why choose us

Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at https://about.unimelb.edu.au/.

Our mission and strategy

At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together.

Our commitment

The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success.

Contact our Talent Acquisition team

Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at [e-mail].