Emergency Projects Coordinator

Department of Energy, Environment and Climate Action VIC; Melbourne; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

Department of Energy, Environment and Climate Action VIC in Melbourne’s Western Suburbs is seeking a Project Support Officer to provide practical coordination and administrative support for remediation and special project initiatives across Forest Fire Management Victoria.

In this role you will coordinate field activities, maintain project information, support communication with contractors and land managers, and help ensure safe, timely delivery of assets and logistics in emergency management

Qualifications

• Experience supporting assurance, compliance, audit, risk or quality activities within a project, operational or asset-based environment.
• Strong organisational skills and the ability to maintain accurate records and coordinate multiple activities.
• A collaborative approach and willingness to support colleagues to achieve shared outcomes.
• A commitment to quality and continuous improvement, including maintaining high standards when working under time pressure.

Responsibilities

• Maintain project schedules, work orders and task trackers.
• Coordinate field-work logistics, including access, permits, materials and plant or equipment bookings.
• Maintain accurate project records, including site notes, photographs, as-built information and document control.
• Support stakeholder communications and track correspondence and agreed actions.
• Prepare progress updates covering completed work, risks and emerging issues.
• Apply safety, environmental and cultural heritage requirements and promptly elevate hazards, incidents and non-compliance.
• Contribute to a culturally safe environment where people feel valued, respected and able to participate.

Skills

Organisational skills

Record keeping

Communication

Time management

Customer service focus

Job description

Department of Energy, Environment and Climate Action VIC in Melbourne’s Western Suburbs is seeking a Project Support Officer to provide practical coordination and administrative support for remediation and special project initiatives across Forest Fire Management Victoria.

In this role you will coordinate field activities, maintain project information, support communication with contractors and land managers, and help ensure safe, timely delivery of assets and logistics in emergency management