Project Support Officer

Victorian Government; Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

DEECA is seeking a Project Support Officer to provide practical coordination and administrative support for remediation and special project initiatives across Forest Fire Management Victoria.

In the Commercial, Logistics and Resources Branch, you will help coordinate field activities, maintain project information and support communication with contractors, land managers and community contacts to ensure assets and logistics are delivered safely and reliably.

Qualifications

• Experience supporting assurance, compliance, audit, risk or quality activities.
• Strong organisational skills and ability to maintain accurate records and coordinate multiple activities.
• Collaborative approach and willingness to support colleagues to achieve shared outcomes.
• Commitment to quality and continuous improvement, including working under time pressure.
• Understanding of customer requirements and how work contributes to service delivery.
• Awareness of corporate services including finance, procurement, IT and HR.
• Valid driver’s licence and willingness to travel within Victoria.
• Forklift licence or willingness to obtain one.

Responsibilities

• Maintain project schedules, work orders and task trackers.
• Coordinate field-work logistics, including access, permits, materials and plant or equipment bookings.
• Maintain accurate project records, including site notes, photographs, as-built information and document control.
• Support stakeholder communications and track correspondence and agreed actions.
• Prepare progress updates covering completed work, risks and emerging issues.
• Apply safety, environmental and cultural heritage requirements and escalate hazards, incidents and non-compliance.

Skills

Assurance experience

Compliance

Audit

Risk management

Job description

Occupation: Land, asset, resources and facilities management

Reference: 2401

Help deliver projects that support Victoria’s emergency management capability

The Project Support Officer provides practical coordination and administrative support for remediation and special project initiatives across Forest Fire Management Victoria.

Working within the Commercial, Logistics and Resources Branch, you will help coordinate field activities, maintain accurate project information and support effective communication with contractors, internal teams, land managers and community contacts. Your work will contribute to the reliable delivery of assets and logistics that support Forest Fire Management Victoria and broader emergency management activities.

Key responsibilities

• Maintain project schedules, work orders and task trackers.
• Coordinate field-work logistics, including access, permits, materials and plant or equipment bookings.
• Maintain accurate project records, including site notes, photographs, as-built information and document control.
• Support stakeholder communications and track correspondence and agreed actions.
• Prepare progress updates covering completed work, risks and emerging issues.
• Apply safety, environmental and cultural heritage requirements and promptly escalation hazards, incidents and non-compliance.
• Contribute to a culturally safe environment where people feel valued, respected and able to participate.

About you

To succeed in this role, you will bring:

• Experience supporting assurance, compliance, audit, risk or quality activities within a project, operational or asset-based environment.
• Strong organisational skills and the ability to maintain accurate records and coordinate multiple activities.
• A collaborative approach and willingness to support colleagues to achieve shared outcomes.
• A commitment to quality and continuous improvement, including maintaining high standards when working under time pressure.
• An understanding of customer requirements and how your work contributes to effective service delivery.
• An awareness of corporate services and commercial practices, including finance, procurement, information technology and human resources.
• A valid driver’s licence and willingness to travel within Victoria.
• A forklift licence, or willingness to obtain one, where required.

Experience within government, emergency management or a similar operational environment will be highly regarded.

About the branch

The Commercial, Logistics and Resources Branch is responsible for managing and delivering the assets and logistics that support Forest Fire Management Victoria and broader emergency management activities.

Its responsibilities include fleet, plant, inventory, depots, basecamps, fire towers, external contractors, supply chains and asset performance. The branch operates in high-risk and fast-paced environments, with a strong focus on safety, readiness, integrity and operational reliability.

Position requirements

The role includes a combination of office-based and field activities and may involve manual handling, hazardous substances and emergency response work. Flexible working hours may be required during peak fire season or to support emergency management operations.

A satisfactory National Police Check will be required for applicants who are not current DEECA employees. Relevant employment history, conduct and performance checks will also be undertaken as part of the recruitment process.

Enquiries

For further information about the position, please contact:

Stephanie Williams
Assurance Lead, Commercial, Logistics and Resources Branch
[e-mail]

Why work with us?

You will join an organisation that plays an important role in Victoria’s emergency response activities and supports communities, environments and industries across the state. Our work is guided by the Victorian public sector values of responsiveness, integrity, impartiality, accountability, respect, leadership and human rights.

We welcome applicants from diverse backgrounds and are committed to providing a safe, respectful, inclusive and culturally safe workplace. Reasonable adjustments are available for people with disability throughout the application and interview process

This is a fixed term position available until 31 March 2027. The work location for this position is Kyle Road, Altona North with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the Position Description , including the mandatory requirements.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact [e-mail] .

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us .