Elite Executive Assistant to CEO, GC & Board

Als; Brisbane; On-site; AUD 90,000 - 130,000; Full time

Job summary

ALS is seeking an Executive Assistant to support the General Counsel, Company Secretary, and the ALS Board. You will coordinate diaries, boards, travel and budgets, while providing confidential, high-level administration and strategic support across a global ASX-listed organisation.

The role requires exceptional organisation, discretion, and strong communication skills. You will supervise reception, manage facilities and archiving, and work across time zones with occasional domestic and

Qualifications

• Demonstrated experience supporting executives at the highest organisational level.
• Experience within an ASX-listed, multinational or similarly complex corporate environment is strongly preferred.
• Exceptional organisation, prioritisation and attention to detail.
• Ability to manage competing deadlines, shifting priorities and stakeholders across multiple time zones.
• Absolute discretion when managing confidential and sensitive information.
• A proactive and responsive approach, with the initiative to anticipate needs and drive outcomes.
• Strong written and verbal communication skills, with a confident, friendly and professional style.
• Advanced Microsoft Office skills, particularly PowerPoint, Outlook, Word and Teams.
• Confidence using technology and AI-enabled productivity tools to improve quality and efficiency.
• Experience with Diligent Boards and Microsoft Copilot is highly desirable; Xakia experience is advantageous.
• Ability to supervise others and coordinate office operations, suppliers and budgets.
• Willingness to travel domestically and internationally when required.

Responsibilities

• Manage complex diaries, meetings, travel and itineraries for the General Counsel & Company Secretary.
• Maintain Board and Committee calendars and coordinate meeting schedules.
• Coordinate Board and Committee papers, agendas, run sheets and minute templates.
• Administer and publish Board and Committee materials through Diligent Boards.
• Coordinate meeting logistics and domestic and international travel for Directors.
• Provide executive support to the CEO and CFO while they are in Australia.
• Process expenses and invoices and maintain relevant administrative records.
• Act as a super user for Legal and Risk Group systems, including Xakia.
• Oversee office facilities, access, suppliers, services, workplace activities and the corporate office budget.
• Lead and support the Reception function via a direct report, ensuring the visitor experience and office coordination operates smoothly and professionally.
• Oversee corporate archiving and approved records-destruction activities.

Skills

Executive support

Board coordination

Diary management

Travel coordination

Budget management

MS Office

PowerPoint

Outlook

Word

Teams

Diligent Boards

Microsoft Copilot

Xakia

Discretion

Communication

Tools

Microsoft Copilot

Diligent Boards

Xakia

MS Office

Job description

ALS is seeking an Executive Assistant to support the General Counsel, Company Secretary, and the ALS Board. You will coordinate diaries, boards, travel and budgets, while providing confidential, high-level administration and strategic support across a global ASX-listed organisation.

The role requires exceptional organisation, discretion, and strong communication skills. You will supervise reception, manage facilities and archiving, and work across time zones with occasional domestic and