Education Engagement & Admin Coordinator

Government schools; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Birranga College in Clyde North, near Melbourne, seeks an Administration support staff member to help coordinate student engagement, disability and wellbeing initiatives under supervision and school policy. The role includes routine data tasks and coordination of support staff within the DI team.

You will manage information on the DIFs portal, organise SSG meetings, take minutes, track actions, and prepare IEP summaries for teachers.

Qualifications

• SC1: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
• SC2: Demonstrated capacity to work and collaborate with others in a team environment.
• SC3: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC7: Demonstrate a commitment to fostering and helping to develop the college's culture through practicing the values of Belong, Believe, Become.

Responsibilities

• All administrative support relating to student engagement, disability & inclusion, and wellbeing case coordination.
• Upload and maintain information on the DIFs portal, ensuring records are accurate and current
• Coordinate Student Support Group (SSG) meetings - scheduling, sending invitations, booking rooms, and liaising with families, teachers and external providers
• Attend SSGs and other relevant meetings; take minutes, track and follow up on action items, including updating IEPs and distribute outcomes to relevant staff
• Extract, collate and format data from Compass, Panorama and other platforms to support case tracking and intervention monitoring for DI, YLC and Wellbeing staff
• Prepare and distribute student information summaries (e.g. IEP snapshots, adjustment summaries) to classroom teachers ahead of key dates
• Maintain a shared calendar of SSGs, reviews and key wellbeing/engagement dates across the sub-school
• Support NCCD data collection and documentation processes
• Assist with ROSI form processing and other DI-related paperwork
• Photocopying, filing and general admin support for the DI Leaders, YLCs and the Assistant Principal of Wellbeing & Engagement
• Support the creation of resources for students with a disability
• Maintain confidentiality and accuracy across all student wellbeing and disability inclusion records
• Tracking attendance patterns for students with SSGs/IEPs and flagging concerns to the relevant YLC or AP
• Supporting the transition of DI-related student information at key transition points (e.g. Year 6–7, sub-school changes)
• Maintaining a resource library of templates (SSG agendas, minutes templates, IEP summary formats)

Job description

Birranga College in Clyde North, near Melbourne, seeks an Administration support staff member to help coordinate student engagement, disability and wellbeing initiatives under supervision and school policy. The role includes routine data tasks and coordination of support staff within the DI team.

You will manage information on the DIFs portal, organise SSG meetings, take minutes, track actions, and prepare IEP summaries for teachers.